Customer Complaint Response Letter

Handling complaints at the most polite and reasonable manner is very important for any business that wants to maintain its good relationship with its customers. Here is a statement of action letter from Customer Service on replying to a customer complaint letter. This is also commonly known as an adjustment letter.

Dear Miss Teague,

We are very sorry you are having difficulty with our product. We would like to assure you that we want to be of assistance.

We would like you to take note of the proper usage of said product on Page 5 of the instruction manual. The correct steps in opening the case of the said product is important to ensure good performance of the item. We recommend cleaning the item once a month to keep it free from lint, dust or any debris that may clog its parts.

If the results do not improve, you may take the product to our nearest retail center with the attached warranty and product code.

Your interest in bringing up this matter to our attention is very much appreciated.

All the Best,
Gregory Hess

Excuse Letter for Tooth Pain

Need an excuse? How about a pesky toothache? Or go major with the dental excuse with an impacted molar. Here is a sample letter for your toothache gone periodontal crazy!

To Whom It May Concern,

Kindly excuse my son Alfred Sugar Ray Fuentes for being absent from school the past couple of days. He has been suffering from an impacted molar and the infection has made his gums swollen. I took him to our dentist yesterday and he is now scheduled for oral surgery this coming weekend. He will be back for his classes on Monday.

Sincerely,
Mrs. Janice Fuentes

Letter Requesting for Renewal of Contract as Employee

A sample request letter asking about work contract renewal

Dear Mr. Wyeth,

Greetings!

I am Lai Allot from the Inventory department. I was employed last March 20, 2009 and my work contract will expire this December 20, 2010. I would like to inquire about my employment status and whether I will be up for a contract renewal.

I hope you understand that I would need to know the company's decision prior the end of my contract date, whether my employment would be extended, so I will have enough time to file the necessary documents to extend my work visa.

Thank you very much

Sincerely,
Lai Allot

Please Claim Your ID Letter

To all employees,

Please come by my office today to claim your Home Development Mutual Fund IDs. All employees are require to sign our claim form before any IDs are issued.

Thank you very much

Regards,
Ney Nellie Pickles

Sample Attestation Letter for Minor Living with Legal Guardian

Letter confirming the date of birth of grand daughter

To Whom It May Concern,

I would like to state for the record that Mariana Dougherty of 5th Maxwell Drive, Abbey Hill was born on November 2, 2010. She is the grand daughter of Maro Marsden who resides in the same address. Maro Marsden is her legal guardian.

Attached is Mariana Dougherty's certificate of birth and other documents from the National Statistics Office.

Signed:
Ethel Marsden

Notice of Changes in Rates Letter

Letting the client know of a sudden price increase after initially submitting a business proposal the day before

Dear Ma'am,

Re: Tender Bid

Regarding the rates I sent you for a 2-year period on the delivery service. There has been some changes in the costing due to the recent tax increase in the state of Delaware.

Attached is the updated and detailed rates for your review. Please free to email me for any questions or concerns.

All the Best,
Danny
Marketing Officer

Thank You Letter for Submission of Application

A sample letter acknowledging receipt of application papers, student essay and documents for a fellowship programme.

Dear Applicant,

Thank you for your applying for this year's Graduate Student Fellowship for Journalism. Your application has reached us safely which contains your application essay and your published works. Please consider your application accepted successfully.

Best regards,
Coordinator
Screening Committee

Sorry Letter for Missing Meeting

A short letter apologizing for not being able to attend the scheduld business meeting.

Dear Colleagues,

Sorry, but I can't make it on Tuesday. Please do push through with the quarterly meeting despite my absence. I will be in Delaware today until Wednesday on a feasibility study. I would appreciate that one of you email me the minutes of the meeting.

All my best,
Rupert

Letter to Club Members regarding Meeting

Letter to Club Members regarding meeting on recycling items

Hello Members, 

We are going to be have a Club meeting this Thursday May 20, 2010 at the Grand Philips Hall. We are going to discuss the details of the Eco-Care installations. 

The installations involved are :
bamboo windfarms,  recycled wind turbines, reuseable polymer tubes  

Please bring materials deemed "reuseable" to the meeting. I would suggest we find ways to recycle old appliances, gadgets and computers that are most likely taking up space at your homes.

Also I need a head count of those planning to attend, so please do email ASAP.

Thanks,
Marie Thurber

Acknowledgement Letter to Customer for Paying Invoice via Check

An acknowledgement letter to client for paying the bill

Dear Mr. Perossi,

Your check for $3,566, dated May 26, 2010, is acknowledged. This constitutes payment of our invoice #0035, dated May 10, 2010 for the product purchase 30 boxes of Product A.

We look forward to the opportunity of serving you again.

Sincerely,
Tom Gilman