Overtime Pay Dispute Letter

Concerns about unpaid overtime should be called out and addressed quickly. Here are some overtime pay letters:

Dear Human Resources,

We have put in the hours and emailed you accordingly. Please be prompt in addressing our salary concerns. There is a huge dispute in the amount we are getting every pay day, some do not reflect the overtime pay we have put in and as you are aware of- even approved. All we ask is that the salary deficits be settled ASAP.

Thank you,
Employee

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Human Resources reply to over time dispute:

Dear Employees,

There is no need to follow up on the pay scale confirmations and other overtime pay disputes.  Our accounting department is handling the matter already and they will email each of you in due time.

Please be patient. Everyone will get paid.

Regards,
HR

Request for Overtime Pay and Changes in Work Roster

File a Work ROTA request plus overtime pay with this letter:

Dear Sir,

I would like to request that my number of working hours be drop to the mandatory 8 hours as specified in the employment contract I signed with the recruitment agency. I have been working excess hours (around extra 5 hours daily) and on certain days that we are short staffed, I perform double duty shifts without any reliever on standby. This is outside of our usual work hours the company has agreed upon with the Union. If the excess hours of work continue, I would like to ask for hourly compensation for the additional hours. 


As you are well aware of, our shift supervisor continuously changes my work roster without notifying me in advance. Please take into account that there should be an on-call allowance for working emergency hours particularly for the night shift.I believe this is past due and a reasonable request.

Please see the attached ROTA spreadsheet for your review

It would be great to hear from you soon on the matter.

Sincerely,
George Wilcott

Memo Regarding Over Time

Dear Employees,

Please be advised all overtime work rendered without the proper approval of the supervisor will not be accounted for, as paid working hours.

Please file the necessary paper work before doing any over time work for the company after office hours. Only official and sanctioned overtimers will be paid.

HR

Filing of Vacation Leave and Overtime Pay Letter

Sample letter for employees to file their vacation leaves on time

Dear Employees,

The official payroll cut off period is March 16. For those employees who went on leave and haven't filed their official number of vacation leaves yet, kindly submit your leave forms to me not later than 10AM on Friday, March 22. For those who rendered overtime during their shift, you have until 9AM on Monday to submit your overtime forms at the payroll department. If you miss the cut off deadline, the incurred leaves and overtime pay will not be included in the upcoming pay period.

Please be advised.

Company Accountant

Billing the Client for the Extra Work and Service Rendered

Need to charge the customer for extra work that wasn't in the contract? How to politely approach the client with your price quote, this letter is tried and tested.

Dear Taylor,

Due to the amount of work and time that I've already spent on the project. I would like to ask that the previous pages that I submitted be counted in our 50 page agreement. I ask this because I have to cover my overhead expenses for the past days I've spent on the revisions of the previous document. I hope you understand. I am attaching my billing statement for the extra pages rendered.

Could we also meet up so I can present an outline first before I go on to the detailed work. This would prevent any unnecessary delays with our project's timeline. I would need your approval on this.

Regards,
Kim Sung Sook