Friday, July 31, 2009

Sample Payment Overdue Notice to Customer

Dear Mrs. Dobbs,

We have noticed several lapses in your loan payment that has caused your account with our company to accumulate further interest.

Your total balance is now $2,250 plus 10% interest in the last 3 months.

We understand that temporary financial problems may affect timely payment of your balance. But we would like to encourage you to communicate with our account manager, perhaps a restructuring of your payment plan is in order. A restructuring can help you defer payments for a certain period of time.

Please let us know how we can assist you in the management of your account.

Financial Advisor

Request Letter for Extension on Decision on Job Offer

Dear Human Resources Manager,

Thank you for your job proposal.

I am delighted that you have considered me for the position of Insurance Analyst with DebtCon5 Inc. I am excited about the opportunity and benefits that comes with this position as we've discussed in my interview.

Currently, I do not have all the pertinent information I need in order for me to come up with a decision by April 15. This is a very important life-altering decision on my part, and I would like to request an additional week in making this commitment.

I would really appreciate an extension, and I guarantee you that a solid decision can be attained by that date.

Thank you very much for your consideration.

Jonathan Curry

Example Letter Requesting Extension on College Class

Dear Dean Maslin,

I am Ivan Sachs, I am currently taking up my BA in Administrative Sciences. I would like to properly request for a course extension, an additional of 10 weeks in order to complete my degree. I have completed 50% of the required coursework and I have notified my mentor of my intentions. I am also aware of the course extension fees required by the College for such a request.

I will be leaving campus to complete my physical therapy sessions from July 2-August 4,2010. This is due to a fracture I have acquired in a vehicular mishap. Attached is the medical certificate from my doctor.

Hoping for your kind consideration.

Sincerely yours,

Example Thank you Letter for Sponsor

Dear Priscilla Rose

On behalf of Children's Catholic Charities, I would like to thank you for supporting our Sponsor-A-Child-to-School programme . This year we were able to enroll over 200 children in 10 struggling communities affected by the floods in Santa Cruz. We were also able to provide free school supplies and uniforms for the children.

We could have not achieve this humanitarian feat without your unwavering support.

In line with this, we will be doing several follow-up outreach trips to these schools in the next month, should you like to come and join us to meet the children for a little gift giving celebration, please let us know. We would be delighted to have you onboard so you can personally witness the changes taking effect in the community of Santa Cruz.

You may call Stella at 555-5545 for any info on our volunteer group or you may drop off your regular contributions at our charity offices. Your donations, cash and in kind, has done so much and will certainly go a long way.

We look forward to seeing you at our next engagement at the community center.

Very Truly Yours,
Sister Katherine

Thank you Letter for Looking After Plants

Extending your sincere thank you to a neighbor or friend who has given time to take care of something valuable to you, in this case your house plants. Plants as you truly know are very sensitive, they can easily wither at the wrong hands. They can't be overwatered, neglected or just trimmed. You can only entrust these to people who are familar with proper plant care and not everyone may share the same concern for them as you do.

So if you have a friend who loves plant and would care for them like you would, take the time to thank your friend properly, send them a thank you letter.

Dear Tristessa,

Thank you for caring for my Dragon Snaps and Orchids while I was away. I know no one in our neighborhood would give so much care for these special varieties like you would. I'm just glad we share the same kind of passion for gardening and house plants.

As a token of my appreciation, I got you a small gift during my trip, I got you some seedlings for Calliope Dark Red Geraniums. They grow into the free-branching kind with evergreen foliage. I hope you like them.

If you ever need to go out of town for a few days, rest assured you can count on me to watch over your plants. I would be very happy to return the favor.

Ivy P. Oak

Thank you for Choosing our Services Letter

From time to time, remind your client of your business commitment, thanking them sends the right message that you care about their needs.

Dear Customer,

We would like to thank you for choosing our services for your delivery needs. Without you, our loyal customer, our service wouldn't be number one in the freight & cargo industry.

It is our commitment to provide you with the best and reliable 24-hour delivery system from coast to coast. We guarantee your satisfaction and money's worth on every transaction made with us. Each parcel will reach its destination safely, securely and on-time.

To help you know more about our cargo services and what you can expect from our staff, please refer to our company website

Again, I thank you for choosing FastTrack Inc. for your express delivery needs, we always look forward to serve you.

Peter Hawt Loins, CEO

Wednesday, July 29, 2009

Letter to Announce Cancellation of Wedding to be Held at a Later Date

Unfortunate things happen, people do change their minds or get cold feet before the big day, Be mindful that your guests are also preparing themselves for your wedding day - by clearing their schedules and shopping for formal wear. So break the news to your guests as quickly and as soon as possible to avoid any more complications.

Dear Guests,

Due to unforeseen circumstances, the wedding of Ellen and Bart has been postponed to September 25. There has been a change of venue for the reception, the wedding party will now be held at 10am at the Bridal Lounge of the Libertine Hotel.

Please call or email to RSVP for the new schedule.

Thank you for your patience and support.

Ellen and Bart

Letter Confronting Friend About Gossip

Its okay to be angry, let your friend know how hurt you are because of their actions, Some friends need a little push in the right direction, just to admit they are at fault.

Dear Shane,

I heard everything from Anna. Don't lie to me. I can't believe the made-up stories you've been telling everyone. You should be ashamed for what you're putting me through. I thought you were my friend. But it turns out you're such a fake!

If our friendship means anything to you, you would do the right thing and set the record straight with everyone. Or else expect a storm to come your way.

Your call.


Notice to Parent of Family Problem

Dear Dan,

I know now its not the right time, but you know I wouldn't contact you unless it was very important. I couldn't reach you at your home or at the base. But something has come up with your daughter, Christina has ran off with that boy. I can't find her and I am extremely worried for her. I suspect she has eloped with him to Las Vegas. I have notified the authorities and people we know.

Please call as soonest possible.


Reaching Out Letter to Family in Need

A short and curt letter extending your help to a very sensitive family member. Sometimes you need to be very direct without being overly emotional, this is the best way in dealing with brooding or anti-social love ones.

Dear Matt,

I heard you're in hot water. I can help. Let me know if you want my assistance.

We are all scared sometimes, things are often uncertain for all of us. Asking for help doesn't mean you're weak. Love and support from family and friends can only make you stronger.

All I need you to do now is to take a rest and get some sleep.

I'll call you in the morning.

Your brother,

Sales Letter for Retail Store

A preppy Sales Letter with a very informal and chatty tone.

Dear Vajayjay,

Hello girl! Its me Lizzytiz!

There's a new shop on town called PinkyWinks!

Its a large wholesaler who sells all kinds of climbing gear and all-terrain wear. To my surprise, their products are very low in price and high in quality.

I bought a new pair of shoes from this shop last month, and they still look great and sturdy for long hikes!

I think PinkyWinks is a shopping paradise with so much benefits, I just want to share it with you.


Sample Overdue Notice to Customer

Due Date: 06/19/2008
Invoice # 1001234

ATTN: Margaret Fitchmeister

You currently have an overdue invoice of $287.00 due on your account with Company B Holdings

Invoice Description:

Service Rendered: Mail & Delivery Service
Date: 06/19/2008 thru 06/19/2009
Total Due: $ 616.00

Send payment via bank deposit, wire, online transfer to any of the following method:

For Bay Area clients:
North Savings Bank
Account Name: Company B Holdings
Business Account #1555-555-555

For Eastside clients:
South Savings Bank
Account Name: Company B Holdings
Business Account #1555-300-000

Standard Money Transfer
Company B Holdings
Business Account #888-300-000

We greatly appreciate your efforts to ensure that payment is received in a timely matter. Please note that a $100 reconnection fee may be charged if your account is suspended due to payment delays.

If you have any questions regarding your account or if you wish to pay by check, please feel free to contact us.

Best Regards,
Thorpe K. Carlson
Billing Manager

Notice Letter to Customers: Change of Payment Method for Services

Dear Valued Clients,

May good health and wealth be always at your doorsteps!

Please be informed that our payment account ID at First Bank will no longer be active. Kindly settle your account due(s) via our New payment account. Details stated below:

Company B Premium Account
Account number: 555-555-00055

You may deposit your checks, cash or pay via credit card using our new account ID. Please keep the bank receipt for payment verification later on.

Thank you for your continued support and patronage.

Sales and Billing department

Sample Real-Estate Marketing and Sales Letter

Dear Sir/Madam,


Greenaway Land Corporation, one of the country’s leading real estate developer invites you to take a look on some of our finest property investments. Each is guaranteed of quality, affordability, and excellent locations.

Why wait when you can Invest in one of our quality and cost competent Real Estate Projects!

May we interest you in the following:

Tulse Towers is a 38-storey tower in stylish living without the steep price tag. A place you’d love to call home surrounded by lush gardens and wide-open spaces. Located along Seaside Avenue in South City where shopping, dining and lifestyle amenities are all within reach. Studio, Junior and executive 1 bedroom, and large penthouse suites are available.

The Posh & Becks Residences is a 72-storey ALL LOFT residential condominium located at 22st Anso Street, East Side. It has complete amenities with an olympic regulation pool, function rooms, landscape garden, kids playground, jogging path and a fitness center.

The site of the Posh & Becks Residences is one of the most centrally located spots you can find in the metropolis. It is minutes away from the North city. This 28-storey, 30-storey and 33-storey prime projects offers studio, 1 bedroom suites, penthouses suites, and Bi-Level units of 1,2,3 bedroom units, ideal for fast paced urban lifestyle.

For further information regarding our prime projects, model unit viewing and tripping, please feel free to contact us through the following:


Gayle Pepper Marsden

Tuesday, July 28, 2009

Letter Explaining Cause of Tardiness

Showing up for work always late? You just got called out by the boss on habitual tardiness?

This is how to reply to your employer's warning letter and still keep things in a professional manner.

Dear Sir,

I have received a disciplinary warning notice for habitual tardiness due to coming in late the last three days. I am very much aware what this warning entails for my employment status.

I have been very much under the weather lately especially on mornings. I have recently gone for a doctor's appointment to seek the cause of this. My medical results will be due tomorrow and I shall present them accordingly to the human resources department.

I shall be undergoing medical treatment to remedy this health problem affecting my work performance, as per guidance of the company doctor.

I shall do everything necessary to improve my on-time work percentage and arrival time from now on.

Thank you very much for your concern.

Susie Latekins

Employer's reply to thank you letter for job transfer

Dear Rupert,

Nice to finally hear from you!

I'm glad the transfer has worked out well for you. Things are doing better here, but not the same on Fridays when we make you pay for our beers.

I will be doing some field work there by September, and I would be delighted to be a dinner guest at your new home. Please give my regards to Mabel and your sons.

I wish you all the best of luck in Hawaii!

Best Regards,
Chad Michael Michaels

Informal Letter Thanking Boss for Approval of Transfer

Dear Mr. Chad,

Greetings from Honolulu! I hope you are well.

How are things with the department? I hope they are delivering their reports on target.

I would just like to thank you for considering my request, I know it was a difficult decision on your part and from a manager's standpoint to have me out here instead at the Main Depot. I didn't have enough time back then to personally thank you for approving my job transfer. But I would like you to know that I am truly grateful.

Its been very sunny out here lately, and I'm glad to be working close to my family. But I do miss the office pub around the corner, and the free beers on Mondays.

If you ever get to visit our area, on duty or off-work, please do give me a call. It would be my honor to invite you for dinner.

Rupert Fuchs

Excuse Letter to Miss Work the Next Day

Dear Boss,

I will not be at work tomorrow, I am picking up my mother at the airport.

I hope you understand, she hasn't seen me in a long time and she expects me to be there. I also need to carry her heavy things for her as she has a back problem.

I have finished all pending reports for tomorrow, they are on your desk for approval.

Thank you very much

The Eldest Son

More sample excuse letters here

Letter to Guests that Wedding has been Called Off

Dear Friends & Family,

I'm sure you've all heard what happened by now. We would like to inform everyone that the wedding has been officially called off.

Many events have transpired in the course of our engagement, we finally decided that this is no longer a life goal worth pursuing. I would like to apologize for any inconvenience that this may have caused you.

All your lovely gifts sent or purchase from the bridal registry shall be returned in due time.

We appreciate your love and support at this difficult moment.

Anselma Andrews

Monday, July 27, 2009

Excuse Letter for Physical Education class or School Gym Activities

Dear PE Teacher,

Please excuse my son Roger from participating in any strenuous activities in Physical Education class. My son has asthma and levoscoliosis. I would really appreciate it that you not subject him to any running or heavy lifting until further notice from our family doctor.

Thank you very much

Mrs. Federer

More sample excuse letters here

Embarassing School Excuse Letter due to Diarrhea

Dear Ma'am Schultz,

Please allow my son Raffy to take the exams he missed last Tuesday. He was not present in class from Monday to Wednesday due to gastro intestinal flu. He has suffered through painful bouts of diarrhea and bleeding hemorrhoids. He is now on suppositories to counter the bacteria infection.

I hope you understand.

Mrs. Scarlett Reynolds

More sample excuse letters here

Sample Letter Intention to Return to Work after Extended Maternity Leave

Dear Sir,

I would like to confirm my return to work on August 2, 2010. After 2 weeks in neonatal care, I've finally left the hospital with my newborn. We are doing much better now, I have my mother for support and a nanny to care for my child.

I have every intention to return to the project by Monday morning.

Tara Reid Fridge

Letter Requesting Leave of Absence at an Early Date

Dear HR Advisor,

I would like to submit a request for an early leave of absence starting December 21, 2010. This is prior to the non-working holidays December 24-25, 2010.

I have booked my flight on the said date, reservations were made a month prior and it is the only available flight to South City at this busy season. My intention is to be home with my family for the holidays.

I will return promptly to work on December 27, 2010.

Thank you very much

Justin Incroyable

More sample excuse letters here

Sample Paternity Leave Letter Due to Wife's Premature Delivery

An example paternity leave letter for Dads having their babies sooner than expected. Preemies are the best surprises, they come into the world too soon and they take too long to leave the hospital, requiring mom and dad to take an extended leave of absence at work.

Dear Sir,

I am filing for an early paternity leave from June 5-June 12, 2010. My wife went into premature labor around 4am, she is now due for a C-section this morning. As luck would have it, we will be having our baby a few months earlier than intended. Unfortunately, I am unable to come for work starting today as my family needs me at the hospital.

I have advised Martha Sussex, Manager of the Marketing Department to take over the project meetings I have for today. Gratefully, she has accepted the responsibility to oversee the projects under my account throughout the duration of my leave.

Thank you very much for your consideration.

Theodore Labour Payne

Sunday, July 26, 2009

Letter to Parents from Teachers

Dear Parents and Guardians,

We the teachers of Marymount School of Saint Rose would like to welcome you and your child to our wonderful community of gifted learners.

We expect to meet and greet every parent on our student's first day of class. We would like to know more about your expectations of the school and how we can build a positive learning environment for your child.

The morning meeting between teachers and parents will begin at 7am. Apple pie and coffee will be served.

We are all excited to meet you! Please do come.

The Faculty

Letter to the Client informing of the Delay in Project

Dear Client,

There has been a delay in the manufacturing of the bottled beverages. This incident is most unfortunate, but please be assured that we are considering all possible solutions on the matter.

Our local Quality Control team needs more time to create the design specifications on these specialized bottles, this is in order to create the approved die-cut shape of the labels. Producing the required quantity will take another three days and this would mostly likely affect your shipment schedules. But if the supplier from North Ridge delivers the first prints from last week, we can do the first batch of shipments to all priority target areas by tomorrow. I am currently awaiting news from them.

Please advise all your departments accordingly, we would like to turn this situation around as soon as possible.

I will personally get back to you at 5pm for updates.

Product Coordinator

Sample Letter Request for Extension of Submission Date for School Project

Dear Professor,

I am Olivia Martin, a Political Science major and one of your students at the Sociology 101 class.

I am writing in behalf of my class to request for an extension on the submission date on one of your assigned projects- An Abstraction of Mankind's Appetite for Destruction on an Ecological Scale.

Unfortunately, due to the recent bad weather and the cancellation of our classes. We are unable to make full use of the University's library and information centers. Most of us are halfway through our research and subject interviews. If granted, the extra time would allow us to fully polish our work in time for the weekly presentations.

Hoping for your consideration.

Truly yours,

Sample Excuse Letter in School with Medical Certificate

Dear Teacher,

Please refer to the attached Doctor's letter regarding my son's condition. I'm afraid Ryan will be missing a number of school days. Rest assured, he will be back in good health to attend your classes.

Mrs. Patricia Pauls

Attached Medical Certificate:

To Whom It May Concern,

I have examined Ryan Patrick Pauls on July 26, 2010. My patient has fever and acute inflammation of the tonsils. I have prescribed an antibiotic treatment and ample bed rest of three (3) days. This is to be strictly followed.

Duly Noted:
Dr. Douglas Howser

More sample excuse letters here

Example Leave Letter for Work

Dear Superintendent,

I would like to file for a leave of absence, I will not be coming in for my shift on August 26, 2010. This is in compliance with the company's 3-week notice policy. I have also informed my superiors of my said leave.

I will be attending an important family function out of town- it is my parent's golden wedding anniversary which also coincides with my sister' death anniversary.

Please be advised accordingly.

Truly yours,
Employee of the Month

More sample excuse letters here