Thursday, April 2, 2009

Congratulations on your Engagement

Dear Demi,

Accept my sincere congratulations on your marriage. I felt quite upset at first, a bit slighted even, at your having kept us (your old best friends) in such total ignorance of your engagement to Mr. Kutcher. Why did you not let us know that you were married? We heard of it by the merest accident and of all things through gossip.

But our family knows your husband well, and if any man can be worthy of one so truly wonderful as you are darling, we believe he is this person. All we want is for you to be happy and to feel loved, and Ashton is such an affectionate young man capable of making you a very blissful woman, and this assurance gives us true pleasure.

From us all, we wish you all the best in life!


Turning Down an Invitation

Dear Mary Kate,

I just read your emails.

I'm sorry to tell you that I have a family engagement scheduled for next Saturday, and I'm unable to accept your invitation to the Singles Network Party.

I would like to make it up to you though, now that I really want to give speed dating a try. I hope you could accompany to the next event.

With kind regards,

Wednesday, April 1, 2009

An Open Letter to Letterbarn Visitors

Dear Visitors,

Do you find the letters on the Letterbarn helpful? Is it exactly what you were looking for? What other types of letters should I have?

Hey what do you know I have one follower after months of toil. And it makes my heart a flutter! The site is also huge in Mumbai for some reason.

But no one has bothered to comment whether I'm spot on with these letters?

Hmmm... anyone out there?

the lone blogger in the barn

Tuesday, March 31, 2009

Declining a Gift due to prior commitments

Dear Friend,

I am very sorry that I cannot have the great pleasure of accepting your kind gift. I have a previous engagement for that night from which I know I cannot be excused.

You may imagine my disappointment as I am a big fan of Hannah Montana. Hope you could give my concert ticket to another dear friend who would also be thrilled to attend the event.


Declining an Invitation to a Party

Dear Friend,

I'm sorry but I have to decline your invitation for Friday night. We have a prior engagement at my Mother-in-law's house, of which the whole family will dine together to celebrate her birthday.

Hoping the weather will prove favorable for your celebration as well, and I wish you the best and most fun at your party,


Declining an Invitation to Conference

Dear Sir:

I want to thank you for your invitation to the 4th Annual Stamp Collector's General Assembly in Osaka, Japan. It is an important honor to be deemed worthy to attend such a conference.

At this time I must unfortunately ask that my slot be given to another fortunate candidate. There are family commitments, volunteer and business obligations, as well as other issues which prevent me from attending your annual event at this time.

I want you to be assured that this in no way represents a lack of commitment or interest in the community. It remains a very important aspect of my life. I will continue my involvement and support to the fullest extent that I can.


Cover Letter for Babysitter

Dear Ma'am,

My name is Clara Thomas and I am a 20 year old student, currently studying Early Childhood Education at Sinclair Colleges. I am looking for babysitting work on evenings and weekends.

I have been working as a childcare worker for over 3 years. I also have a certificate in Children Services & First Aid (which includes allergy, CPR & asthma management). I am very good with all facets of child care including school delivery and pickup, after school care and meals. I am a caring, clean and well-organized person. I have a clean police record and a driver's license.

I hope that you will contact me soon about an interview so we can further discuss this opportunity.


Teacher's Letter to Parents

Dear Parent or Guardian,

I want to take this opportunity to introduce myself and express my excitement about working with your child this semester [or year]. I love teaching grade school arithmetic because I care deeply about each of my students. I believe students can grow and develop by examining the issues we cover in class. The main goal of my course is to cover the fundamentals of math. Over the course of this year, we will introduce our students to the wonders of fractions and the four basic operations of Math (Addition, Subtraction, Multiplication and Division).

Additional information about the class is provided in the syllabus attached to this email. Please read that syllabus and sign the detachable portion on the bottom of this note in order to indicate your understanding and support of the classroom system. There is also space provided for you to express any questions, concerns or comments. Students should return that portion to me.

Also note that if you ever have any comments, questions or concerns, I am available for phone calls and meetings (by appointment please) each day before and after school. To schedule a meeting, you may contact me via [insert e-mail address or phone number].

I am excited about working with your child. I welcome questions or comments, and am looking forward to a great year!

Teacher Anne

Reply from Satisfied Customer

Dear Sir/Madam,

I'm very glad that you did everything to help me on this. This is actually my first transaction with RedPool Customer Service and I must say that I’m very much satisfied. I will be writing about this wonderful experience in my blog and I hope people will know how great your team is.

I have always been and will always be one of your loyal customers.

Thanks and have a wonderful day.


Cancelled Transaction and Delivery

Dear Sir:

Thank you for your email.

We would like to inform you that your transaction has been CANCELLED.

For your inquiry, indeed the branch we have provided you has a delivery. However, every branch has a certain area that they can deliver to. Unfortunately, the area you have provided is no longer covered by the delivery of the said branch. Thus, the suggestion for the alternative pick-up area.

Please advise if said branch is convenient for you so that we can promptly process your order and inform your the branch about the matter.

We sincerely apologize for this inconvenience and we thank you for your continued patronage.

Thank you and we hope to hear from you soon!


Customer Care Service : Delaying Tactics Letter

Buy yourself some time, a perfect response to an impatient client


Dear Client:

Thank you for your email.

We have forwarded your request to our merchant for reconsideration. Please give us until tomorrow morning for the update.

Thank you so much.


Sunday, March 29, 2009

Sample Summit Invitational

Dear Sir/Madam,

Your application to take part in the Elderly Convention to be held in Amsterdam from 14 to 21 May 2011 has been successful. Please accept my warmest congratulations.

We are holding a summit for the elderly so that your generation, the 60-75 year olds, could make known their experiences to today's generation, but above all indicate the aspects they regard as essential in the longer term. It is your generation which will exercise responsibility for our youth and it is up to you to guide and lead them to the right path.

I am therefore counting on your enthusiasm and motivation. I am convinced that your work will be of a high quality and make a useful contribution to the work of the geriatric summit itself.

You will also have the opportunity to meet alongside the members of the high council. The resulting exchanges of views will most definitely constitute a source of mutual enrichment.

Attached is a note containing information on your stay in Amsterdam. I would ask you also to consult the Convention website (, on which there is a section devoted to the Geriatric Summit.

Participation will be free of charge; however, participants must make their own travel arrangements (including visas) and pay their travel and accommodation costs.

In exceptional circumstances, financial assistance may be considered. English and French will be the working languages and simultaneous interpretation in these languages will be provided.

The Convention Secretariat is at your disposal to help you prepare in the best possible way for the responsibilities which await you.

I look forward to meeting you and, above all, to hearing what you have to say.

Best wishes,
Rip Van Winkle

Cease and Desist Letter for Collection Agency

Dear Sir/Madam:

I am writing to request that you stop communications to me about my account number #555 1234 with (name of creditor) as required by the Fair Debt Collection Practices.

I will take care of this matter when I can. Your cooperation will be appreciated.


Cease and Desist Letter for Payment Demands

Re: Collection

Dear Sir/Madam:

I am writing to advise you that at the current time I am unable to pay this debt as my only source of income is (name specifically, unemployed, pension, welfare etc).

I am requesting that pursuant to the Fair Debt Collection Practices Act, you cease and desist all telephone calls and correspondence by mail.

If I acquire funds, I will pay the debt.


Seeking Author's Permission

Dear Sir/Madam

I am currently writing a book for Ink Publishers entitled Botany 101 which will be publishing in March 2011. I am writing to request permission to include the following material in my book:

Excerpt/figure/table details – including page numbers, and figure/table numbers


Title of book, journal, website etc:

ISBN/issue number:


Date of publication:

for which I would like to receive non-exclusive World, including USA, rights in all languages and in print and electronic format.

The book is written for a professional and academic audience. It will have an initial print-run of [number] [hardback or paperback] copies at a price of [price], and I will make full acknowledgement in the usual manner.

If you do not control copyright to this material, please advise me to whom I should apply.

I would be most grateful if you could come back to me by [suggest reasonable deadline – make sure that this is earlier than your own actual deadline to allow time for any potential complications]. Many thanks for you assistance.

In Good Faith,

Sales Letter for Printing Services

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The Design Shop