Wednesday, December 30, 2009

Letter Informing Hotel Guests About Hotel Bed Linens and Detergent

Dear Guest,

A greener Earth begins with You.

Large amount of detergent is used for washing hotel bed linens and bath towels. This pollutes our environment, especially aquatic habitats.

To reduce usage of water and pollutants, bed linens in occupied rooms will be change every third day. If you wish to change your bed linens before the third day, please place the laundry notice card on your pillow.

Kindly place your towels on the towel rack if you would like to re-use them.
Should you wish to change your towels, please leave them in the shower cubicle.
Let’s work together towards a Greener Earth.

North Bay Hotel
Be at home with Us

Monday, December 28, 2009

Letter to Colleague about Work Report and Mandatory Assessment

Hello James,

Please work on the attached list of requirements, we need this  for our work report and the mandatory assessment needed for each client. Please also provide the active numbers and email addresses for the Reference Check. 

Should you have queries, please don't hesitate to call or send me an sms.



Ruthie Palmer

Monday, December 21, 2009

Request Letter for Refund on Airplane Ticket

Hello There,

I'm Caitlyn Hughes and I bought a ticket from FancySails Travel & Tourist Agency in Karama. I can no longer use the return flight ticket back to Dubai and I've called Emirates airlines in Kentucky about this and they have advised me to coordinate with you (travel agency where I bought the ticket) and request for your procedure on plane ticket refunds.

My ticket details are as follows:
Galileo Reference: GRR7GV
Consultant Name: Meredith

Passenger: Caitlyn Hughes
Emirates Airlines: EK-355
Wednesday, July 09 2010
Departs: USA at 00:20 hours
Arrives: DXB at 04:40 hours
Class: Economy

I would like to know more about your refund policy and I hope you could email me back with the information.

Your time, effort and prompt action are greatly appreciated.

Thank you very much

Caitlyn Hughes

Thursday, December 17, 2009

Thanking Boss for Annual Chistmas Bonus

Dear Sam,

Thank you for the Christmas Bonus. I will not be coy about telling you how I feel about it - I am thankful! This will keep me in focus and energized throughout the holidays and overtime.

Merry Christmas


Wednesday, December 16, 2009

Letter Thanking the Boss for the Holiday Bonus

Dear Mrs. Ravingsworth,

There is so much to be thankful for this Christmas and the Christmas Bonus I received today is such a kind gesture from the company. I'm glad that you have taken note of my performance, I feel very much part of the company. It means a lot to me to know I have done my job well. 


Tuesday, December 15, 2009

Sample Thank You Letters for the Christmas Bonus

Need to say thank you at work for the Christmas Bonus received? Well thanking the boss for the bonus doesn't need to be a chore.

Whether its a well-earned bonus or a justly received cheque for working hard all year round, it wouldn't hurt to say thank you and show your appreciation.

Here's a list of sample letters thanking the employer for the holiday bonus check.

Letter Thanking Boss for Annual Christmas Bonus

Thank you for the Christmas Bonus

Thank you letter to Employer for Bonus

Thank you note for Christmas Bonus

Thank you letter for Christmas Bonus

Sample Letter for Employee Christmas Bonus

Merry Christmas Everyone! 

Letter to Alumni Regarding Jobs Available

To All,

Greetings from the University of Quagmire!

For our interested alumni and alumnae, below are job notices from two companies:

Proof Readers
Wild Publishing

Factory Line Men
Processing Engineers

TransAtlantic Delaware

My thanks to Mr. Smith from Wild Publishing for the job notice, and to Ms. Courtney Monroe for the TransAtlantic Delaware Factory job listings.

For our interested alumni in North City, please note that representatives of TransAtlantic LLC. will be at the Bay Hotel from Nov. 17-18, 2009 for recruitment purposes.

With Warm Regards,
Helga Shatts

Saturday, December 12, 2009

Reminder Letter to Candidates Taking Licensure Exams

Dear Candidates,

The license exam is scheduled tomorrow, Tuesday 9am- 11am.

Here are some reminders before taking the test, please take note of the following:

• You will take a profiling assessment that would be use for training and development purposes. The result of the exam will, in no way, affect your current employment status. However, we are requesting you to answer each question as honestly as possible.

• Please put your cellular phone in silent mode or turn it off. You will not be permitted to use your cell phone once you enter the testing area.

• Before taking the test, you are required to complete the online application form.

• You will be taking the following exams with specific time limit:
    Skills Index - approximately 1 ½ hours
    Cognitive Index - 20 minutes

• When prompted by the computer program, type the following information:
    usename: tests
    password: 1234exam

• Read the instructions carefully.

• Please make sure that you answer ALL items presented to you. You will not be allowed to go back to any part after you move on to the next question. All the questions are multiple choice and you will only need to select ONE ANSWER PER QUESTION. 

• Once you select an answer, you will automatically proceed to the next item.

• Be conscious of your time. 

• You are not allowed to use calculator to solve math problems. Use the paper provided by the test administrator.

If you have any questions or concerns, a proctor will be present at all times to answer you and also to monitor your progress. Kindly direct all of your concerns to the assigned proctor and not to anyone else.

Please save this information for future reference.

Thank you and Good Luck!


Thursday, December 10, 2009

Letter Seeking Donations for Homeless Shelter this Christmas

A Christmas Letter Seeking Donations from Local Community

Dear Friend,

The real spirit of Christmas is in giving and sharing.

Christmas, most of the time, is expressed with expensive gifts like the latest gadgets, toys, bags, shoes and fashionable items. But these gifts, after a time, get old and discarded. Why not give a gift that lasts? That benefits many of our brothers in the community.

This coming Christmas season, the Shelter For Many Welfare House is need of your donations. We are in need of winter clothes for the homeless - sweaters, boots, socks, warmers, mitts and blankets. Let that special sweater grandma made last year out of the closet. I'm sure you weren't brave enough to wear it in front of your friends, anyway. Or share that old pair of boots you once wore, but now forgot about. We all have our excesses. Let your old things have new meaning in someone else's life.

The Shelter For Many accepts donations 24/7. You may leave your gifts at our centers or at the Church of Saint Titus in North Bay.For more information, call 555-8374900-555 or e-mail

Monday, December 7, 2009

Demand Letter to Stop Calling Office for Personal Favors

A request letter trying to keep a board member or investor at bay from frequently asking favors. 

Dear Mrs. Fenton,

It has come to my attention that you have been calling our business offices more than usual for personal reasons. I would like to stress that due to the amount of phone calls we get from our clients, we must always try to keep our lines available for business phone calls.

If you have a request with the chairman please put it in writing, this will save you time and guarantee you a meeting at your desired schedule. In making the request official, you are giving the chairman the proper authority to act on upon your appeal and even initiate the proceedings in your favor.

Hope you understand.

Thank you very much

Norman Wallace
Office Administration

Saturday, December 5, 2009

Recruitment Letter Seeking Applicants via Social Network

Dear Applicants,

We have been requested by our client to source potential candidates for interview in Colorado on the 6th and 8th of November. The candidates will have to be either in Boulder City or be able to travel to Denver on these dates. Our client is interviewing for the Sky Rail project in Fort Collins. They are interviewing for a number of jobs. (Please see attachment). Travel expenses will NOT be reimbursed.

If you are interested in any of the attached jobs please send your updated CV and fill in the Applicant Pre-screen form by return mail. The deadline for receiving CV's is at the 28 of October. Speed is of the essence if you want to secure a role in this prestigious project.

We will contact you the earliest within 5 working days. If you have not been contacted within 5 working days then you can consider your application to have been unsuccessful on this occasion.

If you are not interested in any of the jobs, but have either friends or colleagues who may be then please do not hesitate to pass on our contact details.

All applications to be sent to - Contact number is +555(0)555 113 1100

Best Regards,
Head Recruiter

Friday, December 4, 2009

Letter How to Say Thank You for the Expensive Gift

Dear Ludivine,

I'm at a loss for words!
The gift is so incroyable, adorable and C'est Magnifique!

I appreciate it a lot, though I still think it might be
a little bit too much for me. Thank you for getting me
something so special that I would definitely cherish it for years.

I can't wait to show my sister Sandy, she'd be jealous!

Stay super!


Wednesday, December 2, 2009

Recruitment Letter Offering Position to Another Candidate

Dear Shelton,

As we did not hear from you the past week, we take it that you are not able to come back on time for the job. Therefore, we are opening the position of Research & Development Engineer to another candidate.

Julia Taylor
GreenEgg Recruitment

Monday, November 30, 2009

Letter to Applicant: Interview Schedule and Job Availability

Dear Sue,

Thank you for your application for the position of 2nd Job Fair Databank dated Jan 10, 2010. 

Interview Invitation
We have an open position for Credit Assurance Analyst for Michigan and Montauk Branches. (A bank based sales and marketing related job. Attractive compensation package are being offered which includes basic salary, unlimited variable pay & vacation incentives). 

- 23 to 40 years old 
- Bachelor's Degree
- Good communication skills 
- Professional sales experience from consumer goods, real estate, pharmaceutical, stock trading, telecommunications or insurance industries is an advantage. 

Schedule of the Interviews: 
For Michigan Applicants 
July 15, 2010 (Monday) 
5th Avenue Park Lane 

For Montauk Applicants 
July 16, 2010 (Tuesday) 
6th West La Truffle Drive 

For inquiries, you may contact us at 555-4555 or email us at

Also you may invite your friends who are interested to apply for the same position and for other State area please wait for the further announcements of interview schedules. 

Moss Recruitment 

Sunday, November 29, 2009

Dear Santa Letter

Dear Santa

Mommy says I've been a good boy all year! She tells me I can ask you for anything I want this Christmas.

Santa, I want a Transformers Optimus Prime like what Dilbert has and maybe a StarScream too. Everyone in class has one, they all have a Bumblebee, but I don't like yellow and I think Optimus Prime is way cooler. I love robots!

My sister Leni will bake you cookies and I'll make you eggnog. Please come on Christmas Eve.


Friday, November 27, 2009

Thank You Letter: Appreciating the Gift

Dear Debra,

Thank you for the fancy gift!
I just love the color, purple has always suited me.

Do you love sweets? I have nice boxes of tartine and dark choco almonds ready and wrapped for the holidays!

Hope we could do some shopping together


Thursday, November 26, 2009

Letter Asking Tenants for Christmas Cash Incentives for Employees

Dear Tenants and Unit Owners,

Greetings of Peace!

The season of giving is once again around the corner when everyone looks forward to good tidings that the birth of Jesus Christ brings. Our staff members and personnel look forward to this once-a-year festivity and blessings from the unit owner and tenants, whose interests and concerns they have diligently served for the year that passed.

Over the years, most of you have been giving out holiday gratuities to the building personnel. This tradition is a thoughtful and much appreciated way of acknowledging the service they have to your condominium unit.

In this regard, your Board of Directors would like again to encourage cash incentives (instead of in kind) which will be divided equally among the twenty-four (24) building employees. The roster includes:
• The Administrative staff (5 individuals)
• Maintenance personnel (4)
• Janitorial and Clean-up crew (5)
• Security Guards (10)

Please send in your contributions through the administration office. The annual potluck Christmas party for them is being organized on December 23, 2010 and your financial assistance will be highly appreciated.

With the spirit of the coming season, we wish you all good tidings this Christmas and more blessings and peace to come.

The Building Supervisor

Monday, November 23, 2009

Letter Informing Clients that You've Switched Companies

Dear Clients,

I am now a full-time real estate agent at MooreHouse Associates LLC, coming in from my freelance status and working prior with StateSoil LLC where I have met most of you at mixers and open houses.

Please be advised that my working arrangements with you, StateSoil real estate owners in particular will not be compromise. You will receive the same commitment and top-notched service from me as your real estate agent and broker liaison. This is something I personally guarantee to my clients – sacrifice and commitment. This is what has made me known in the industry and has attracted the interest of MooreHouse Associates LLC.

My decision to join the MooreHouse team is to gain valuable tri-state experience that goes with joining a large and solid firm. I will also be handling key properties in Fort Collins, Denver and Boulder which you may be interested in. How great is that?

So please expect me to meet up with you soon to discuss the status of your properties. As you all know, you are indeed an important part of my continued success.

Ms. Bev Smith

Sample Basic Cover Letter

November 12, 2010

Dear Ma'am: 

Good Day! 

I was referred by Algren Nelson, that your company is in need of additional employees. Currently, I am working as a Process Engineer at S&M Corporation handling various production lines in the firm. You can view my detailed resume for more information about my work experience. 

I am willing to have an interview by phone or by personal interview if you think I am qualified for the vacant position. My phone number is also listed in my resume. 

Hoping for your kind consideration. 

Yours Truly, 
Samuel Trafalgar

Wednesday, November 18, 2009

Sample Letter Notice of Discontinuation of Services

Dear Sir,

Please be informed that our company Subhra Maintenance & Machineries will no longer require your cab transport services effective December 1, 2010. We are now constrained to cut all outsourced and external party services due to the current economic crisis. In this regard, you may claim your final cheque at our accounting office.

Thank you very much

Truly Yours,
Subhra Shine

Tuesday, November 17, 2009

Request Letter to Fill Out Assessment Form

Dear Ms. Sterquist,

We are pleased to inform you that the New Haven Sports commission is conducting an assessment of the athletic projects supported by the Williams-Gent Foundation and AbleBody Organization covering the period 2005 to 2012. The results of the evaluation and survey shall help the agency focus its thrusts on community athletic programs for the next planning period.

As your partner in community team building and sports, we would like to request your cooperation by filling up the attached questionnaire pertinent to New Haven Sports commission programs. The outcome of the survey from your respective grants will be forwarded to the steering committee.

Please send your reply on or before November 15, 2010 to:
New Haven Sports commission
Judge Aiso Street
CA 90210
Telefax No. 555-5555

We look forward to your favorable response to this request.

Very truly yours,
Thelma Luis

Thursday, November 12, 2009

A Mother's Letter to her Children: Saying Sorry for Losing Custody

This is indeed a difficult letter to write, but I hope it helps all moms out there with custody issues. Never give up hope on your children and never hold yourself back from letting them know how you feel.

My Dearest Children,

I'm sorry for the lost years. Life has not been kind to me. I lost you both when you were very young. I was very ill at that time and very broke. I was at the mercy of strangers who would take pity on my condition. For that you both suffered, for I couldn't give you the care and love you both deserve. My mental illness had caused me to neglect what I loved most. I am thankful however at that very tough time, your Nana was there to take you in. For that I am grateful to her.

Losing custody of you both was the hardest. But now to lose your love and respect totally would be devastating.

I do not know what they have told you about me all these years. I have nothing to say against the people who cared for you and brought you up. But to be fair, I hope you could give me a chance to tell you my side of the story. For I love you, my children more than anything in the world. It breaks my heart every time just to relive these memories of going on for years without you both by my side.

I wouldn't do anything to upset your life now. My only fervent wish is if that they would allow me to see you, I just would like a chance to talk. I miss you both so much. I am so proud of both of you for being strong and very smart for your age. I only ask for your understanding and forgiveness.

All these years I have tried everything in my will to provide and send my love. I've tried with all my strength to conquer this illness. I never gave up on the hope that one day I will hold you both in my arms again.

All my love,

Wednesday, November 11, 2009

Sales Letter Offering Special Services

Dear Chelsea,

If you've ever wanted to learn scuba diving but never got the opportunity, my friend Jane and her husband James are offering a basic course in scuba diving. It's a beginner's course so they will teach you everything you need to know about scuba diving. They also have more advanced courses available.

Learn scuba diving and finally get the opportunity to explore the underwater world. Get ready for the summer season and enjoy the water more than the snokelers. Be close and personal with the small and BIG fishes, coral reefs, wrecks and more. Take one exciting and unforgettable experience in the water.

I actually got my Scuba Diver's Certificate last year and it was one of the best experiences of my life. It's pretty easy, if I can do it, I'm sure you can too!

If you want to try something new and fun, bring your friends, head up to one of the country's great diving sites and go scuba diving!

For more information, please contact them at 555-5555 or

Please forward this to all your friends in case any of them are interested in doing something fun and exciting!

Bettina La Fea

Tuesday, November 10, 2009

Sample Invitation Letter to Particpant

Dear Mildred,

As a volunteer member of the Craft Fair, please join us on March 24 (Saturday) on our visit to the Art Deco Emporium at Rochester Hills.

Get to see and experience the art of woodwork and woodcut printing. Meet the community members who are skilled in Japanese wood cut & calligraphy and see first-hand how the products are made. As a gift, you'll get to bring home the woodcut fabric print you get to make.

Our meeting place and drop-off point is at Costco on 5th Avenue. Transportation and food for participants will be taken care of. Please RSVP on or before March 15, kindly email Please include your name and mobile number so we can easily coordinate.

Thanks and looking forward to your participation!

Calachuchi Campbell

Monday, November 9, 2009

Thank You Letter for Second Salary Increase

Dear Sir Johns,

Thank you for thinking things over, it is truly very good of you to increase my salary again. As you are aware, I haven't received an increase since 2005 so it is about time that an increase is in order for me, considering the high costs of living in Dubai as of late.

More importantly, I hope you will be able to assure me that my increase would be at least 25% higher from my original salary and includes the benefits meant for employees in managerial positions.

Please let me know the soonest when I can sign the contract for the salary increment.

Thank you very much

Yours Truly,
Shuri Laurence Herschel

Sunday, November 8, 2009

Request Letter to Customer to Issue Correct Name on Check Payments

Dear Mr. Rogers,

Thank you for issuing the cheque for the Omega Project last November 3, 2010. Though the cheque's release was timely, our business name on the check was incomplete and has caused us delay in clearing it with your bank. 

I would like to kindly remind you of your bank's policy that they only accept cheque's issued under the full registered business name. To further avoid such incidents in the future, would you please be so kind to write the correct name of our company: Lucky Seven Dragon Balls Trading and General Merchandise in full on the check.

The future holds great promise for both our companies. As 2010 approaches, let us streamline our operations and be more organized in our pursuits for the best is yet to be.

Edward V. Edwards

Letter Thanking Boss for Annual Christmas Bonus

Dear Mr. Maddoff,

My season's greetings to you and your family!

It is very good of you to grant me a Christmas Bonus. As you know, I have beeen on my toes all year and putting much effort where it counts. Thank you for assuring me that I will able to enjoy my Christmas leave this year. I am very appreciative of this gesture.

Merry Christmas!

Yours truly,
Clarence Woolbin

Saturday, November 7, 2009

Rejection Letter for Submissions

Dear Mr. Greeves:

Last July our Grant Committee on Millenium Development Goals held its final meeting of the season and had a chance to discuss your project entitled 'Apathy for the Dying' a documentary on religious rites.

After careful consideration of over 1,200 submissions, I regret to inform you that your project has not made the final rounds of selection.

Due to our limited funding, we are only able to accept a total of 30 projects for the following season. Nevertheless, we are thankful for your expression of interest and we still look forward to possible applications from you in the future.

Malvar Krupps

Thursday, November 5, 2009

Letter of Intent for Actors Prior to Film Production

A Letter of Intent can serve as an initial agreement prior to any contract or long term commitment to a project.

Letter of Intent to Avatar Film Productions

In response to your recent inquiry, this will serve as a "Letter of Intent" of "Commitment of Principle" with respect to my possible participation in you project, a feature film entitled "Geriatric Zombie Town" to be shot on location in Ecuador and Kuala Lumpur, Malaysia at a production date to be determine by principle photography of 6 weeks duration.

Subject to all terms and conditions being satisfactory to all those concerned, subject to my availability and freedom from other professional commitments at that time and subject to my approval of the final screenplay draft, the cast and director or approval thereof by my legal representative.

This letter does not in any way, shape or form commit the undersigned or his agents, whosoever, in participation of your film. Unless and until a formal contract, drawn by and between the undersigned on one hand, and your duly authorized representative on the other, said contract to be executed under the existing rules and regulations of the guild under the time of signing.

Truly Yours,
Hawthorne HardChops

Sample Recommendation Letter for Fellowship Program

Here is a sample Recommendation Letter requested by a student from his professor, to be used as part of application to a Fellowship Program or Masteral Degree. Recommendation Letters are hard to come by and this sample is very detailed in highlighting the strong points of the individual.

To Whom It May Concern:

I am proud to recommend Larry Saunders to your fellowship program. I was asked to make a recommendation on behalf of being the Program Director who has worked with Larry on several grassroots campaigns while he was studying at Michigan Tech University.

Larry has the zeal and commitment in pursuing social advocacies, a very rare passion for community welfare that I hardly see among students his age. He came into one of my classes on Public Policy with the eagerness and willingness to learn. He is very dynamic, resourceful and energetic. The campaign work he has done has been very beneficial to the Sanford Homeless community, much of the tasks at that shelter can both be physically and emotionally demanding. But Larry persevered and equally pursued social programs that would increase the quality of life of people at the Sanford Center.

Having seen him then, 2005, to now, 2009, I can only commend him on how he continues to mature as a professional and a young emerging leader in the field of Public Policy in the Michigan area. I assure your institution that Larry deserves an opportunity to be part of this fellowship.

Always, in his work, Larry is consistent in achieving target goals mandated for his core team. In 2008, he was in charged in distributing community and welfare aid during the onslaught of Hurricane Jones, Larry was one of the first on the scene, hands-on in managing relief efforts and evenly composed in the face of policy pressure from City Hall. I highly recommend him Larry for his passion, intellect and spirit for this fellowship programme. At our institution, we are expecting big things from Larry and his altruistic endeavors.

Thank you once again for the opportunity to recommend such a special and impressive young man.

Professor Merrill K. Macksforth

Thursday, October 29, 2009

Letter Notice Out of Office for Vacation Leave

Dear Everyone,

I will be out of the office starting 15 Oct 2010 and will not return until
5 Nov 2009.

For document processing concerns please contact Guada Lajara (555-7880)and for office concerns please contact Jam Mayo (555-2233)

For any other concerns, please contact Arthur Tibbit or you can contact our Helpdesk at local 10.

I will respond to your messages when I return. Please kindly tag confidential
messages as such.

Thank you


Wednesday, October 28, 2009

Leave Letter Due to Storm and Flood Damage to House

Dear Ma'am Lovitz,

I am writing to you with utmost urgency to request for an employee leave effective November 16, 2010. Due to the floods that have affected our homes. I must take a week off work to personally supervise the repairs and cleaning of our house. Our home was badly damaged during the storm, and we were not spared any personal effects, money or items of value. So our family must come together and do all these repairs ourselves.

I hope you understand our situation. I will be returning to work the following Monday.


Tuesday, October 20, 2009

Sample Sales Letter Offering New Products on Retail

Approach regular store clientele with this sample sales letter offering them your latest products.

Hello Mrs. Bosworth,

Good day to you!

I'd like to share with you our special product offerings for the month of October. We have the following items available on retail at our North Bay branches:

Our Leather series
• Peacock Clutch
• Pearl Moss Handbag
• Faux Crocodile skin Tote

The line is exclusively design by fashion maverick Marciano Sal for the House of Eve bag collection.

Please do share his news with your friends and family. The leather series is perfect for those who want to something elegant and unique in their wardrobe.

For more information, please call or email me:
Rochester Kerns

Thank you very much

Truly yours,

Monday, October 19, 2009

Letter to Conference Attendees with Travel Reminders

Hello Everyone,

For our itinerary for the 3 day conference in Miami. Please do note the following:

1) The October 12 gala is a black tie affair. Men are requested to be in suit, the ladies in cocktail dress.

2) Food to be served during our stay will be white and red meats for main courses. Please e-mail me if you require a specific diet- if you are lactose intolerant or diabetic or a strict vegetarian. We will arrange your preferred cuisine for you.

3) For the Eco-Palisades tour, please wear comfortable clothes. It's very humid in Miami right now.

See you all at the airport!


Wednesday, October 14, 2009

Holiday Message to Customer

Let your clients and top consumers know that they are on the list to thank for this very important holiday- the Christmas season.

Dear Vanessa,

It’s that time of year again. Fudge fills your refrigerator. Wrapping paper stands in the corner. Your teeth are permanently coated with cider and peppermint. They are all a welcome relief from the routine.

Here at Sava VitaNutrients Inc, you’re on our list of favorite people. This past year, we’ve enjoyed giving you the best of our products and we hope that our exceptional customer service and product quality have met your expectations.

Best wishes this holiday season from us at Sava VitaNutrients Inc. Makers of Quality Organic ButterMilk and Soya Juices.

Truly yours,
Sally SaltWhiffs

Letter Seeking Renewal of Contract Before Expiry Date

Your business contract with a client is about to expire, why not send him a sample letter seeking the renewal of your agreement.

Dear Client,

I would like to remind you that our Memorandum of Agreement signed last year between Subhra Super Services and Avalon Transport Inc will expire on November 1, 2009.

You have contributed a great deal to our company's success, and I hope in some way we have added to yours. Would you consider the possibility of a new arrangement for the year 2010? I look forward to continuing the relationship we have established by renewing our contracts before the year ends.

Thank you for the business you have given Subhra Super Services. We truly enjoy working with Avalon Transport as much as we have over the years.

Truly yours,

Monday, October 12, 2009

Sample Letter to Students to Settle Tuition and Other Fees

Sample Letter to students reminding them to fulfill financial obligations to the university, and that late payments will deny them any release of certificates and grades.

Dear Student,

Please fulfill your remaining balance of $520 as of July 2010, tuition and other payments are to be made at the University's billing services department. I am not authorized to release your requested documents until you have acquired the proper clearance from the University Billing Office.

Registered students are responsible for keeping their accounts up to date and making payments on time.

Thank you very much

Truly yours,
Miss Bel
Records and Registry Department

Sample Maternity Leave Letter Using Available Number of Remaining Sick Leaves

This sample maternity leave letter expresses the request of the employee to use her available sick days as part of her paid maternity leave.

Dear Supervisor,

I am requesting a maternity leave to commence approximately June 1 to June 30, 2010.

I would like to use my remaining number of available sick leaves (5 days) for that portion of the maternity leave that my doctor considers me disabled.

Please advised me the soonest as I am scheduled to undergo a C section anytime next week.

Hoping for your consideration.

Darla Pines

More sample Maternity Leave letters here

Letter to Help Establish Business in a Foreign Country

A letter offering help to a business colleague on starting a business venture in anothe region of the world.

Dear Brandon,

I have just received a news from our branch office in Manila informing me of your intent to open an International Call Center in the Philippines. As I’m sure you realize, culture shock can be a problem for those employees transferring from the states. If there’s anything I or my staff can do personally to make the move into the Philippines easier for you, please don't hesitate to call me.

I am very familiar with doing business in Southeast Asia and my contacts in the region would prove invaluable at this time.

Please let me know when you arrive.

Best regards,
Teddy Roberts

Letter to Build Business Relationship with Client

Dear Shawn,

Thank you for inviting me to attend the Tuesday's meeting to answer questions from your managers. Learning of AgriVet's corporate mission was interesting and informative. With the keen approach your company has taken the last quarter and your constant commitment to quality and value, AgriVet will certainly continue be one of the leaders in the industry. As a media strategist, to work with such a pioneering company is professionally very rewarding for me.

Now it is my intent to do everything possible to help Agrivet reach its long-term goals. As mentioned at the meeting, one way I can help is to arrange an overall assessment of your operations by our researchers and planners, and I’m proceeding with plans to do just that. I am meeting with our core team at North Bay to identify the key parameters in improving your facilities and protocols on a cost-efficient basis.

Please let me know when I can be of further help to you. I plan to continue to work closely with you and your managers on this project.

Doug Pinetsky

Letter Announcing Reschedule of Event due to Hurricane

Dear Guests,

Our apologies.

We regret to announce that due to the threat of Hurricane Dilbert, the product launch of Supreme Oats will be postponed. We will issue an advisory in the next few days and reschedule the event.

Thank you for your understanding.

Gregory Church

Friday, October 9, 2009

Letter Announcing Non-Work Day

Dear Clients,

The government has declared Monday, May 1, 2010 a regular holiday in observance of Labor Day.

Our company will follow this declaration and will be closed for business.

Office hours will resume the next day, Tuesday, May 2, 2010, from 9:00 am to 5:00pm.

For customer inquiries please email

Happy Weekend!

Best regards,
Marketing Manager

Tuesday, October 6, 2009

Farewell Letter to Co-Workers after Lay Off

A sample letter extending help to co-workers who recently gotten laid-off or fired from the job.

Dear Co-Workers,

I am sorry to hear about what happened at Work Inc. To everyone who lost their jobs today and those who remain vigilant, yet terrified of their fate. I could only imagine the chorus of pounding hearts as memos are handed down, faces torn between bewilderment, shock and dismay. The recession has indeed rocked us all hard.

When I was working for Work Inc, the people at the marketing department were always top-notched, hardworking and optimistic. I have learned the ropes of the industry well from these fine colleagues that I'm so sad to hear of them let go.

Should anyone of you, my dear friends need any help with references or job leads. I am extending my help, though my field is now in the service industry. It is still an opportunity worth looking into. Please give me a call 555.066.689 or email me

The fall of Work Inc. may signal an end of an era, still it could possibly mean a new chapter, a new beginning in our lives.

Your friend,
Chausten Friggslove

Friday, October 2, 2009

Letter Asking Client to Pay Up

Hello Mr. Abernathy,

How are you? Are you back in Dunsville?

I would like to ask if it would be possible to receive the payment for the print project anytime soon?

My Account Details are as follows:
Savers Bank
Account Number: 555-675-555-555

Please let me know any updates. I'm very much open to other projects you may have.

Hope you are well.


Letter to Friend: The Secret's Out

A letter to your bestfriend about a secret revelation

Dear Dave,

The news is out. Everyone knows. Lest we be dodging bullets. I’ll be on vacation for about 3 days. I’ll be back and ready to rock in a couple of weeks.

See you in Mexico!


Thursday, October 1, 2009

A Thank You Letter and Invitation with Reminders to Guests Attending

A sample event letter with strict reminders to guests of what to wear and what not to bring to the party.

To All Members,

On behalf of everyone involved in "The Charity Benefit for the Homeless", we wish to express our sincerest thanks to the members of the Party league, the local press, officers of Norfolk and the eager public who joined us in the successful 20th Charity Marathon.

To the rest who will come and taste the best in Norfolk cuisine hosted by the Mayor's Charity Gala Night, we give the following reminder:

• The event is strictly Black Tie
• No Pets allowed
• No minors
• Guests must invite a dinner date

For further inquiries, please feel free to call at 355-26571. Please RSVP.

Thank you very much

Milton Sturges
Event Planner

Announcement Letter Currently Undergoing Maintenance

A letter you can post on flyers outside the store in line with emergency repairs or unfortunate circumstances in the establishments.

Dear Valued Customer and Patrons,

Please be informed that our stores The Sauerkraut Deli and Yo Jimbos Coffeeshop are currently undergoing maintenance. Business will resume in a few hours.

For refunds on certain purchases, please call our hotline 1-800-1992

Thank you for your understanding.


Recruitment Letter Seeking Interns

A sample job offer letter for interns

Dear Trainees,

Our new Principal is a financial trading firm looking for new members.

If you have 20 free hours in a week, basic computer experience in MS Excel and Spreadsheets and a knack for phone sales. This is your chance to commence internship for a Fortune 500 company. If you are interested in our offer, contact us by e-mail and we will send you all the required information.

Kindest regards,
Recruitment Firm

Letter Asking Favor to Answer Survey Form

A letter asking friend to fill out a survey form regarding a project

Hello Susie,

I am in the final stages of completing the line up for our fall fashion preview which we will go to press on Monday.

I would like to ask a small favor, if you could take a look at the collection and afterwards, fill out a short survey I have prepared about the collection. You know how much your opinion matters to me, I really value what you have to say.

The survey will be available sometime tonight. I will send you an email with instructions. I just need the survey back by 5pm tomorrow.

Let me know if you can, your feedback would be much much appreciated. Please keep all missives and files confidential. The launch is next week at the Tent.


Sample Letter of Intent

A generic Sample Letter of Intent for a variety of purposes. Please feel free to customize the letter accordingly with your needs. May it be a Letter of Intent for an Application to a job or scholarship. Or a Letter of Intent for a Bidding or Contract, hope you find this useful as a letter template.

Dear Sir,

This is to formally express my intent to file for [Insert Intention or Purpose] on [Date].

This is in line with your prior announcement on [Subject/Topic for Intent]

I would like to state the following reasons as part of my application:
• Reason 1
• Intention 2
• Purpose 3

Furthermore, I would like the opportunity to discuss this matter in person. I can be reached at 355-20081 or via email

I am looking forward to hearing from you soon.

Thank you very much

Tennessee Moore

Sample Paternity Leave Letter for Adoption of a Child

A sample paternity leave letter informing your employer that you are adopting a child overseas and legal matters involving adoption will require you to take a valid leave of absence.

Dear Human Resources Manager,

This is to inform you of my intention to a 2 week paternity leave as of March 1 2010, due to the official adoption date of our child.

I am leaving the country with my wife to complete the necessary documentation and representation needed in order to legally adopt our son from foster care in the Philippines. We are welcoming Nathan, a special needs child into our lives. The next few days are very important to my family. I intend to return on March 15, 2010.

Attached are documents finalizing our upcoming adoption day. Thank you for your understanding in this matter.

Kind Regards,
Richard Perkins

Sample Letter Reply to Personals Ad

Seek love online with this sample letter, a casual way to say hello without sounding so desperate, but rather sexy.

Dear Bruno,

My Name is Cynthia Edmonds. I am of average height and fair in complexion. I am a loving, romantic and caring angel. I am a Virgo. I came across your personals ad on and I really like your profile photo. You come off quite charming and cute. Hope we could be online pals.

I have something special I want to discuss with you, you may reach me at or skype cynthlove.

I will send my beautiful pictures to you and also tell you more about myself. Remember distance or color does not matter, but love matter's alot. I will be waiting for your mail.

Hope to hear from you soon.


Wednesday, September 30, 2009

Letter Consoling the Sick: Expressing Support and Concern During Time of Illness

For family or friends who are ill or anticipating a loss it is important to show your concern even through a letter. But what does one say to a person who is terminally ill?

Remember the most important thing to express is your support, this will help create a sense of comfort for your loved one. But writing such a personal note can prove to be difficult. But if you write from your heart, you will always find the right words. One tip in writing such a letter is to reflect not on the disease, but to evoke good memories, good times with your loved ones and the little things you could do for them.

Dear Abby,

I've known your mother since you were little and I know you don't remember my visits back then. But when you were very young, you used to let me be part of your garden tea party. I would sit with you for hours. As your mother went out for groceries, she would come back and still find us playing with your doll- Mathilde and her animal friends. I remember those afternoons clearly, you were 3 and a very happy child.

It has been years now and I know what you're going through is truly difficult. But your mother has always told me of her brave little girl with a good heart and strong spirit. I would love to visit you soon, maybe not for tea now, but for a cup of coffee. If you'll have me. We can talk more.

Abby, my sweet child, you are not alone, I'm here for you and your mother.

"May the God of hope fill you with all joy and peace as you trust in Him, so that you may overflow with hope by the power of the Holy Spirit."
Romans 15:13

I'm bringing over some lemon pie and that new book series about teen vampires your mother told me you really like. See you soon.

All my Love,

Tuesday, September 29, 2009

Sample Marketing and Sales Letter for Software and Technology Company

Dear Sir,

I am very heartened to inform you that I have been researching about the technology profile of your organization and believe that there might be some synergy between our organizations to work together and for us to provide our backend support.

Media Shift LLC is a leading end-to-end custom application development and Web solutions provider, having an extensive experience in developing Web based and stand alone software and applications, varying from enterprise level application development for the organizations like Microsoft (We are Microsoft Gold certified partners 2008). Business applications and product development for mid market organizations across the globe. Developing websites and web applications for various small IT/Web Solutions companies across Europe , US Africa and Asia Pacific.

We would be happy to align ourselves to the following types of requirements from our clients:
• Web Applications Development 
• Website Design 
• Portals Development 
• Website / Training Content Development 
• Customized E-commerce Integration 
• Website Maintaince 
• Training & Consulting
• Implementations Consulting 
• Remote Infrastructure Management Systems

We have now grown to accommodate more than seven hundred software development personnel (General qualification like Bachelors of Engineering, Masters Of Technology & Bachelors of Technology and Masters in Computer Applications and Bachelors in Computer Applications ) and in our drive to demonstrate the high standards to which we work, the facility became ISO 9001:2000.

We would be keen to explore the possibilities of working for your company to provide technology development services and your own extended teams working from our development centre to add value to your existing line of business.

I very much look forward to speak to you, please advice me a suitable time for a telecon to further understand the business model and milieu of the organization to replicate what we have already achieved for organizations like yourselves.

Warm Regards,
Chad Benett

Real Estate Sales Letter to Client: Sample Computation of Floor Area

Here's a sample real estate proposal letter offering the sale of a condo unit. This is a good follow-up letter to a client after an event such as a mixer, product launch or gala.

Dear Mrs. Baudelaire,

I'm so glad to have met you at last Monday's Real Estate Mixer. As promised, here is a brief sample computation of a one bedroom unit that we've talked about. Other charges such as registration fees, transfer tax, documentary fees, notarial fees and others are not yet included in this sample.

1 BR Flat Unit
Floor Area: 30 sq.m.
Total Selling Price: $1,500,000
Reservation: $10,000
10% Spot Downpayment: $500,000
10%, 6 months, $10,000
80% Balance: $600,000

Monthly Amortization through:
5 yrs. Bank Financing: $10,000
10 yrs. Bank Financing: $10,000

I hope this is useful for your decision making. As a Licensed Real Estate Broker, it is also my obligation to provide after-sales services to my clients.

Please send me a reply through this email or text at my mobile phone number below.


Request Letter for Transfer of Real Estate Unit

A request letter to a real estate developer asking for a transfer to a different unit after the deed of sale and other contracts have been met.

Dear Sir,

I'm Ruffa Siberling and I bought one of your Oak Tower studio units through Cheng Robbins, a licensed real-estate broker from FastLane Realtors.

My fiance and I are interested in a ready-for-occupancy 2 bedroom unit in one of your Mayfair Towers project, we would like to ask if it is possible to get a transfer. We would like to exchange our newly-bought Oak Tower studio for a 2 bedroom unit at Mayfair. The deed of sale, contracts and other financial statements are available through our broker for your review.

At the time we bought the studio unit at Oak Towers, it really suited our lifestyle needs as a couple. But now we are expecting twins this June and we really need more space to accomodate our growing family. Also this new address is in close proximity to my fiance's office, the community daycare and hospital.

I am kindly hoping that you would consider our request or maybe even come into an arrangement under your terms. In any case, if you would allow us to move in to Mayfair Projects that would be lovely. Let me know when can discuss matters further I can be reached at 557-8873-9231 or I could have Cheng our broker arrange the meeting. Please let me know the soonest.


Monday, September 28, 2009

Sample Inquiry Letter for Research Referral

A Sample Letter from a student asking a professor for Research assistance or a contact referral.

Dear Ms. Constance T. Nople,

I am applying for a Fulbright scholarship, and I am interested in doing research about child labor among the Hmong People in Laos and Myanmar. Can you recommend any Non-profit organizations with relevant data from any of these countries?

I would like to research more about human trafficking issues, with special attention to the stories of minors and women.

I would be grateful for any help or guidance you can give me.

Thanks so much for your time.

Isabel Tan-Bull

Thursday, September 24, 2009

Sample Letter Calling Off Wedding Engagement

Though it is not necessary to explain why the wedding is off, you can always add a personal touch to it and not leave the relatives any more curious and perhaps even save you from answering a barrage of phone calls.

Dear Family and Friends,

Sean and I have been together for 12 and a half years. We have been friends since high school. I was 15 when we started dating and he was 17. I know everyone has long awaited the end of our engagement, hoping it would turn into that one great big wedding and settle into a lasting marriage.

Over the years, Sean and I have realized, this is not meant to be. We had something special too young and too soon. Perhaps we have always been great together as friends and it took this long and this event to realize that, because it has been so much fun growing up together this way.

I am grateful for the years we spent together, and I do love Sean, we will forever treasure our friendship. In this regard, we are calling off our engagement and moving forward on a mutually, positive note.

Thank you to all my family, friends for all your support.


Request Letter Asking Medical Treatment for Prisoner in Custody

An appeal letter seeking medical treatment for a prisoner in detention in a foreign land.

Dear Honorable General Jun,

I write to you out of deep concern for the current state of health of my brother Eustice Hooper who was recently imprisoned in your country. I am aware that the laws of your country are far different from ours and I sincerely respect that. I will not argue that my brother has a history of crime as a sex offender. He shall face charges as mandated by law and undergo trial upon his extradition back in the United States. Though the process might take a few months, my brother's health has suffered in the confines of the local prison.

I have been informed that he is suffering from Malaria and urgently needs to be transferred to a hospital for immediate attention. I have contacted our local embassy and they would be pleased to hear from you. We are asking that you kindly allow a medical doctor to see him. By saving his life, he can serve time for his punishment and justice can be serve to those he has harmed.

I and all here who share my concern would be gratified by a reply from you as soon as possible. We want you to know that our concern for the basic rights of humans is not of a political nature, but of familial concern.

Thank you for your time on this important and urgent matter.

Respectfully yours,
Dennis Hooper

Sample Letter Request for Clemency

An example petition letter to a governor to request clemency for a Death Row prisoner.

Dear Governor,

We the citizens of your State are writing to request that you commute Simone Cowell's death sentence to life without the possibility of parole for the following reasons:

• The DNA evidence was inconclusive.
• Witness testimony was recanted
• The condemned man is clinically diagnosed with progressive mental retardation

As you know, the Atkins v. Virginia (2002) ruling by the U.S. Supreme Court declared that execution of the mentally retarded is unconstitutional.

Moreover, Govenor, it is unjust and unmerciful of your state to execute anyone whose guilt is not 100% proven.

Thank you for considering this request for clemency for Mr. Simone Cowell.

Respectfully yours,
Justin Honors

Sample letter Asking Judge for Leniency for a First Time Offense

An example plea letter to a Judge to consider an early release for a first time offender.

Dear Honorable Judge Harris,

My name is Aisha Thomas. My son's name is Isaiah Wallace Thomas. He is a dutiful husband and loving father to his two children- Mia and Isaac. For the last six years my son has missed out on my grandchildren's birthdays and Christmases among many other things. Because my son is languishing in prison for a non-violent, first-time drug offense.

He has been sentence to 12 years for being caught driving a vehicle with drugs. He has tested negative for drugs, he is not a user. He was involved in a gang distributing and dealing illegal substances of which he deeply regrets.

My son Isaiah has never denied his responsibility for the criminal offense committed. He has served half his sentence, displayed good behavior and conduct while under prison confines. He has earned certificates in automotive repair and maintenance under the prison rehabilitation programme. He is looking to better himself by learning skills that could help him raise his family in the hope of an early release. My son has done so much to improve his life inspite of imprisonment. Please give my grandchildren hope that they may live with their father again. They love him so much that these young children only dream to be reunited with Isaiah.

I have faith that the right course of action will be considered by the justice system.

Thank you for considering this request for leniency.

Aisha Thomas

Sunday, September 20, 2009

Birthday Greetings to an Officemate or Co-worker

The Human Resources officer has that duty to announce upcoming office birthdays. Now here's a sample Birthday Greeting letter to a co-worker whom you may not be close to, but you just see so much of everyday, perhaps you just need to say Happy Birthday!

Dear Sasha,

Let me not pass up on this opportunity, so far I've got the timing right. Rumor has it, a cake has arrived at the office lounge with your name on it!

Well, Happy Birthday dear! Happens to the best of us.

All my best wishes to you for a good day with friends, family and Co-Workers!

Cheers with beers,

Excuse Letter Not to Attend Village Meeting

A letter requested by a regular letterbarn reader. He is obviously skipping town for the next village and he wants some decent excuse for not showing up at his local town hall. Goodluck John O.!

To All Village People,

I will not be attending our bi-annual Village assembly that wil be held on October 2009. Unfortunately, I have a lot of my hands at work and due to the nature of the business I am in, I required to travel on that date and to prepare shipments for the company.

I hope you understand my predicament. However, I am looking forward to seeing all of you brothers again in our next coming out Village party.

Thank you very much

John O.

Letter of Intent on License Renewal with Quotation

Need a renewal of contract letter? The Client only wants to renew one service or license? but not for your other products? State all the details in your next iron-clad contract. With this letter, you can explain to the client how exclusive and customized this agreement is to their needs.

Dear Client,

This letter is to serve as an addendum to the original agreement dated May 10, 2009, between Pennylane Software and AgreeTech Inc.

Our company will allow the renewal for the Software license of BudgetWorks Version 2 and we will no longer include the other software licenses in the bundle (AddPlus Max and TrioAudit Ware) as per request.

AgreeTech Inc has been a loyal customer over the last three years, that is why we never take your business for granted. This arrangement has been authorized by the distributor and our regional marketing director solely and exclusively for AgreeTech Inc.

Our current annual license price for a single software from the bundle pack will be $300, payable monthly upon invoicing.

Would you please acknowledge acceptance of this addendum by signing both copies of this letter and returning one copy for our files. I look forward to continuing the relationship we have established. 

Thank you for coming to us with all your software product needs.

Truly yours,
Penny Lane

Sample Letter of Commendation to Staff

A sample recognition letter to the team or department. Congratulations are in order when your marketing and sales force delivers well above expectations.

Dear Mr. Perkins and Staff,

I want to congratulate you and your entire division for your unrivaled efforts and hardwork on the Brand X account. We’ve never had a customer more satisfied with our metrics results and performance. 

After the contract was signed, Brand X Limited’s CEO Harvey Salzburg expressed his confidence in our team by stating, “We are very confident in your capabilities. Your Staff has effectively reached out to our target audience at such a high frequency considering the short timeframe given. We couldn't possibly imagine what more you could do given the proper amount of time for media planning. We only expect the best from you." 

Again, we at Team MarketBest would like to say Thank You for all your hard work. This is just the beginning of a very good year for us and we are very happy to have such a wonderful, enthusiastic and dedicated team on board this account. 

Stephen Flanks

Friday, September 18, 2009

Letter Notice of Delay regarding Survey

An example letter explaining the unnecessary delay.

Hello All,

Thank you for volunteering to be part of the focus group for this survey on Quantitative Users of Brand X Formula.

We've had some tech issues over here at the research department, and we weren't able to get the survey forms up last night. However, we are in the process of updating it now. 

Thank you for your patience.

Truly yours,
Metrics Moderator

Thursday, September 17, 2009

An Apology Letter Saying Sorry to Co-Worker

A sample sorry letter for office troubles. When a co-worker saves your sorry ass, its better to write a good apology letter to prove you're not that insensitive prick you're known to be at the office

Dear Rob,

I would like to apologize with the way I behaved yesterday. It was very unprofessional of me. I let my emotions get the better of me, and it showed my poor judgement in handling the situation with the client. I tend to get very emotional and my verbal tirade was very uncalled for. 

I would like to thank you though inspite of my embarassing and rude behavior, you still covered for me. You didn't have to do that, but still you did and I never expected it at all. I am grateful because of what you did, I still have a job with this company. Thank you for understanding the level of stress I am going through, though like you said, it is not an excuse for bullshit. I learned it well, bro and I would definitely grow from this experience.

I still look forward to see this project through. See you Monday!


Tuesday, September 15, 2009

Letter to School Alumni

A sample letter to call in old students to the school. Rein in the alumni cattle, where ever they may roam. If they're not visible in facebook, its about time to send them some snail mail.

Dear Members,


The Institute would like to know how you've been and where you are right now. We are currently updating our database and we need your current information so that we can stay in touch. 

We would like to let you know that our new office is at 25 South Bay drive. We'd like it very much if you could come to visit some time and claim your copy of the alumni yearbook.

Also please let us know who your class and student numbers. You may email us your contact information at Rest assured that your information will remain confidential and will be for the Institute's purposes only. 

Feel free to send this message to other people who have been involved with the Institute at one point in their lives.

We would love to hear from you.

Alumni Registry Officer

Thursday, September 10, 2009

Official Job Offer Letter for Position

A letter informing the candidate that she has been chosen for the job.

Dear Miss Bancroft,

I’m pleased to inform you that our board has selected you as the best qualified candidate to serve on our community advisory board. You have an excellent background on community building and team management, plus hands-on experience on organizing successful fundraisers.

Please let me know prior to September 20, 2010 if you are accepting our official offer. There will be a board meeting on September 25, 2010, where you shall be sworn into service.

I hope you’ll agree to serve.

Thank you very much

Truly Yours,
Montgomery Rowan

Letter Informing Clients of New Business Location and New Phone Numbers

A sample notice to customers, this is a letter announcing your change of business details which includes your new branch location and business phone numbers.

Dear Members,

We have moved to a new location to serve you better:

Brand X Affiliates, LLC
500 North Bay Towers
South Avenue, California

The following phone numbers are now INACTIVE:

You may now call us at our new hotline 1-800-200-200

Beginning 12 March 2010, our customer services division will be handled by CallHelpers Inc. Prior to the turn-over, starting 14 March 2010, our company will be updating the Members Database. So please take this time to log in and update your member information, so that we may maintain accuracy in sending you our latest developments and product updates.

If you have questions, please send us an email through

Thank you for your business!

Customer Support Services

Wednesday, September 2, 2009

Follow-up Request on Pay Raise Letter

You have created the perfect pay raise letter and sent it to your boss. Unfortunately, he ignores it and doesn't bother to email you back. Maybe its time for a more frank approach with this Follow-up Salary Increase sample letter.

Dear HR Officer

Good day!

I know you are very busy, but it has been a two weeks and I have received no response from you about my recent letters regarding my pay raise request. I would like to set up a meeting with you discussing my employment status at the marketing department.

To be honest, I can’t think of any other job I’ve enjoyed more in my career, and being part of Brand X commodities has been a true learning experience. I appreciate the trust and confidence the company has place in me through the past 14 months and I believe I have done everything possible to maintain that trust by meeting all expectations and soul-crushing deadlines.

I would really appreciate any update from the management or any concerns they might have about my request.

Thank you for your immediate attention to this matter.

Respectfully yours,

Sean Roberts

Sample Charity Fund Drive Letter

Every possible donation to a fund-drive counts, so a solicitation letter outlining the charity's goals and vision can help you get the message across and the support you need. Refer to the sample fund drive solicitation letter below:

To Whom It May Concern:

Good day!

My name is Lilith Jones, one of the volunteers from the San Marino Child Care Center. As part of our community activities for the year, we are launching a fund drive for outpatient facilities in General Pediatric, Nephrology Clinic, Diet & Nutrition, Neonatal Care and Social Services for the Bay Area Children's Medical Center. In line with this, we are inviting you to become a sponsor in this advocacy project entitled "Help the Babies at the Bay".

The fund drive has been a yearly tradition of the San Marino Child Care Center to reach out into the Bay area community. We would like to present our advocacy project as an opportunity for you to extend your goodwill, by helping in providing better medical facilities for young mothers and mothers on social welfare support.

Should you express interest in making this vision a reality, please do not hesitate to send a reply to this e-mail or through the contact details indicated below.

Lilith and Davy Jones

Thank you for your support!

Ms. Jones

Monday, August 31, 2009

Sample Plea Letter to Judge for Leniency

A basic Plea letter asking for Leniency. Most plea letters are very detailed, so when writing one make sure to outline the important details about the person and her case, be mindful of dates and the key persons involved.

To District Court Judge,

We, the undersigned, support Janine Margaret Manson's plea for leniency and her petition for satisfaction of judgment.

There is reasonable doubt that she commited the crime for which he was originally charged and convicted, and we believe that her behavior since her imprisonment has been exemplary.

We hereby ask the district judge assigned to her case to extend leniency to a woman who was never been truly proven guilty beyond a reasonable doubt, and to declare that Janine Margaret Manson has fulfilled her punishment and has paid her debt to society.

Janine is absolutely no threat to anyone inside or outside the prison fence and promises to be an ideal citizen of North City if given the opportunity. Please restore our hope in justice, and send Janine home to her children.

Thank you very much for your time and consideration.


Payment Request Letter for Services

Clients have selective amnesia particularly when it comes to bills involving services (hard labor, man hours, contract work). Its easier for them to pay for tangible items because the thing will always serve as a constant reminder of what they've bought and are still paying for. Now if you are a service industry professional or contractor, this sample letter may be just what you need to get that payment settled.

Dear Miss Jovens,

As of May 20, we have received no response on our previous requests regarding the payment on invoice #10-555-20. This bill is being served for services rendered at your estate at 35-D Magnolia Drive which includes - topiary, gardening, weeding and pest control.

The service was approved according to your specifications and achieved on time as scheduled. Attached is the copy of the approval form of which you have signed on all service dates.

Since this invoice is now past our terms of net 30 days, please remit your payment via wire transfer, credit card or check today.

Grey Gardens Topiary Services

Sample Billing & Collection Letter Requesting Payment

Follow-up Letter for Customer to pay up on overdue bill via wire transfer.

Dear Miss Anders,

I want to follow up our recent email exchange to remind you of our terms of sale and payment due dates. Your account now has an outstanding balance of $5,389, which is 180 days past due.

We have provided you an invoice for each purchase, and that invoice states the date payment is due in our office. Additionally, we send a monthly statement detailing all unpaid items. Your cooperation in remitting payment according to these agreed-upon terms is essential in continuing to do business with us.

It is my understanding your account is set up on our TIB (The Independent Bankers Bank)program whereby you can have the money wired from your bank account to ours. If you are having a problem with the program, please let us know.

We want to continue serving you on a credit basis; however, we need your cooperation. Therefore, we strongly urge you to remit payment according to the terms we agreed upon.

Please do confirm your acceptance by forwarding the Payment Receipt to me via fax 453-555 as soon as possible.

Yours truly,
Altgen La Guardia Associates

Sample Sales Letter for Convention Event

Here's a sample sales letter to invite members or fill in seats at annual event, convention, benefit or charity dinner. The letter outlines event details, seat and ticket prices.

Dear Member,

Greetings from the Events Management Company!

It is with great honor that we wish to invite you to the 4th National Convention to be held on May 14 - 18, 2009 at the Convention Center, South City.

We held the first one in 2002 in North City, another one last year in West Bay. This year, we'll be back in South City.

This time we are expecting to meet between 500 to 800 members and would be members. As usual we are trying to set up a grand, professionally enriching 5-day event that the members specially new enthusiasts will be able to enjoy.

Join the hundreds of Professionals who will participate in the Annual National Convention to enhance their core skills & competencies, everyone eager to stay ahead of evolving trends.

Learn more about:

• Strategy & Planning
• Performance Management
• Training and Development
• Compensation and Benefits
• Responsibility and Implications

Gain a solid grasp of all aspects of management and ensure your success by joining us. Please refer to our rates:

Early Bird Rate: $120
Regular Member: $80


On-Site Rate or Walk-Ins: $180

For inquiry of further details of the Convention please contact Events Management Company at telephone nos. 1-800-555-666 or send us an email at You may also text message us your name and contact number at 9562.555.6555 so we can call you.

Best Regards,

Kelly S. Minka

Saturday, August 29, 2009

The Best Sample Letters at

Dear letter lovin' visitors,

Finally, the farmer got the dotcom for easy access!

Our new address is now and it takes you right here to our letterbarn blogspot home.

Hope you have fun with all the new letters. Thanks for all your support

The Cows

Thursday, August 27, 2009

Request Letter for Extension of Probation as Teacher

For teachers, the first three months of probation is crucial. Areas of concern should be address via an appeal letter to the Board of Education before any appraisal for tenure is made.

Dear Education Board,

I would like to request your kind of office for an extension of time to achieve my teacher's license.  The Teachers on Reserve (TOR) for Marymount High School came in too late into the semester and this is conflicting with my review schedule for the upcoming licensure exam for teachers. Unfortunately, my probation period is also coming to an end on March 8, 2012.

I am seriously seeking a permanent position as a faculty member and the licensure exam is all I need to complete the Board requirements prior to my performance review. This is the basis for permanent position.

I am a devoted and dedicated mentor and I feel I am very much qualified for this profession given the time and opportunity. I respectfully appeal to the Board to grant me the necessary extension.

Thank you very much

Sincerely yours,



Termination of Lease Letter

Kicking a tenant of a unit can be tricky, it would be ideal to just settle things amicably without getting into any misunderstanding or dispute. This letter is for the tenant reminding that the end of lease is near and should be looking into a new home. 

Dear Sookie,

In lieu of our current situation, I would like to remind you of our termination of lease of agreement that we entered into last of 25, March 2012. 

I would like to kindly point out the following terms in our agreement:

• Landlord and Tenant hereby mutually terminate and cancel the Lease effective March 25, 2012. Tenant hereby releases to Landlord all right, title and interest in and to the Premises that Tenant may have acquired by reason of the Lease.

• Tenant will vacate the Premises and surrender possession to the Landlord Three (3) months prior on the effective date hereof, free of all occupants.  The Premises shall be delivered to Landlord in the same condition as they were at the commencement of the Lease, reasonable wear and tear excepted.

Please refer to your copy of the complete End of a lease Contract for all the specifics of our arangement as Landlord and Tenant.

I am adamant that we settle this matter as soon as possible.


Subhra the Landlord

Letter Asking Boss Not to Deduct Salary Due to Absence

Dear Sir,

I will be attending our meeting this afternoon as scheduled.

Unfortunately, after organizing most of the project for our department, I am unable to attend the programme on Tuesday due to a family emergency. Please note I am filing an official leave of absence on that day, please kindly send notice to the accounting department not to deduct a day's work from my salary. I hope you understand my predicament and the hard work I also put into the present programme.

Hoping for your approval.


Letter Informing Tenants of Maintenance and Repairs

Making an announcement to tenants via a letter on the new payment system for their monthly bills plus other concerns with renovations

Dear Tenant,

Please be informed that the maintenance and upkeep of all high-rise residences of Townsville Properties will now be done by FinanceOne Brokers. This will ensure that your units will keep looking like the first day it was turned over. To our buyers, this means that your investments will keep appreciating.

Currently, we are working on the requested repairs of our tenants at the Ritz Towers. We are happy to inform you that we recently received all fire and safety approvals from cityhall, which will now allow the company to begin on its planned renovations. We are now coordinating with our contractor, Foremen Construction to ensure that the improvements be done on-time and as scheduled.

This is the first of many upgrades for the year 2011. We would like your cooperation to settle your bills on time to ensure our ongoing maintenance, repairs and improvements. Please consider this an added benefit to your real estate investment.

Cordially yours,
Building Supervisor

Thursday, August 20, 2009

Plea Letter to Social Welfare from Mother who has Evicted her Son

A mother seeks assistance from the government's social welfare office, to stage an intervention for her loved one, by getting her son into a drug and alcohol rehab facility.

To the Family Welfare & Social Services Committee,

This is regarding the case of my son, Philippe Scott whom I recently evicted from my home. He is of legal age and no longer a minor, I feel he is now capable of being responsible for his own welfare.

I am his mother, Anita J. Scott. I am suffering from Adult onset diabetes and its complications. Most of my earnings from my meager wages go to my medication and other living costs. I'm afraid I'm very much incapable of financially supporting my son now. He has been well-cared for as a child and given considerable education. I can no longer tolerate his abusive behavior in my household. He is confrontational and irresponsible. I am afraid he might set fire to the house as he has a habit of leaving lit cigarettes while falling asleep drunk.

Still, I am his mother and I would like to appeal to your kind office, if there is a program that can help my son address his behavioral issues. He has left the house and has no place to go right now, I'm afraid he might end up in a far worse state out in the streets.

I would like to ask for assistance to bring in my son to a community-based rehabilitation center where he can receive comprehensive care. Please let me know what to do and the case worker I can coordinate with regarding the matter, I can be reached at 555-55579.

Thank you for the time for evaluating his case, I would appreciate any help you may extend to my son.

Anita J. Scott

Wednesday, August 19, 2009

Sample Letter to a Judge

An example plea letter to a judge highlighting the humanitarian acts and positive traits of the offender. In this case, a celebrity whose fans have taken decided to make a petition on her behalf. Regardless, whether she was indeed behaving irresponsibly.

Dear Judge,

We hope you will fully read and take into consideration the following sincere plea.

There is no lesson that Michelle Rodriguez could learn in 180 days that she couldn't learn in 18, or even 8. We do not believe that the imprisonment of this women is a demonstration of justice nor a fair punishment for her crimes. She is a good person. You were not allowed the opportunity to see Mayte Michelle Rodriguez the human, only the name on a legal document and if anything the "celebrity" name. To us, she is not a celebrity. We do not just support her for her few films or her professional career. We support her as a human being who, flaws included, has demonstrated so much kindness to others.

The Michelle Rodriguez we know when once stopped by a crying fan, told the fan that she's just a girl like her and took her with her to the movies and to hang out for the day with she and her friends. The Michelle we know was recently late to her own movie premiere, missing out on red carpet publicity for herself b/c she had stopped to talk to fans, sign autographs, and take photos on the streets of Toronto while the rest of the cast rode straight to the red carpet. She doesn't walk around with bodyguards, demand lists, nor a team of publicists. She is not a celebrity in any way that a celebrity is known. She speaks for herself, she's honest, and she's kind. She walks alone wherever she goes and NEVER turns down an autograph, a photo, a request for help, nor a demonstration of love.

The Michelle we know constantly strives to inspire women to be strong, self-loving, educated, and confident in themselves. The Michelle we know has a plan to develop a ranger program where kids can be taken from their confined and seemingly hopeless environments in inner cities and explore the world and learn about saving the environment and preserving nature. The Michelle we know does all she can to raise money and awareness for a small non-profit, animal-sheltering wildlife foundation in Florida run by a hard-working man and his elderly mother. The Michelle we know is in the process of writing an adventure movie for kids that will teach them the importance of showing love to animals, one's family, and to the world. This is the Michelle we know, plus so much more that you never got to see in your short time in a court room with her.

Whether she's walking in a runway show for MS Race for the Cure, appearing at US-troop supporting events, speaking at AIDS events, being honored by APCH in LA for her achievements and influence on young urban women, collecting funds for The Nature Sanctuary, or simply taking time out of her life to communicate messages of love to her fans....she does what she does for all the right reasons. She doesn't make hoards of money and she rarely gets publicity for any of her true loves which involve kids, animals, her family, and her fans. Instead she does it behind closed doors. What she also does behind closed doors is absorb every ounce of knowledge she can. Self taught, she's educated herself in history, art, science, metaphysics, psychology, world cultures, and the likes. The Michelle of today is not the same Michelle of 2 years ago who committed that second DUI, or even the same Michelle of a year ago. She is not perfect, and even she will admit she's made many mistakes, but she's ever evolving, as we all are.

Michelle has young fans who were rape victims, domestic abuse victims, of low-income upbringings and so on and they hold her as an inspiration that someone can come from a troubled background and overcome obstacles and find success b/c she herself did the same, growing everywhere from Texas to the Dominican Republic and Puerto Rico, losing her father young, and spending her teen years surviving the ghettos of Jersey. Michelle knows the responsibility she has and the opportunity for communication she has in her position, especially due to her highly publicized mistakes. She expresses this to friends and family and fans all the time. She is aware, and she does her very best. And she is always growing and is always trying to learn what she can from the "school of life" as she so appropriately calls it.

We are asking, nay begging you to have mercy on Ms. Rodriguez and reverse or lesson your decision for her to serve so much time behind bars. She is a good soul and has much to offer the world that cannot be achieved if imprisoned for such an amount of time. Please. Please rethink and lesson this sentence. Thank you very much for your time. And as Michelle herself so often says in response to anyone and everyone who shows support or kindness to their fellow man: One Love.

Thank you.

Tuesday, August 18, 2009

Thank You Contract Letter for Purchase

What's the best way to follow-up on a quotation and push the client towards signing the business agreement? Just remind the client of his needs and the sense of urgency involved in acquiring the service or product. It also pays to thank the customer for the sale.

Dear Customer,

We’re very excited that you’ve chosen FlyerOne Tours to meet your travel needs.

I want you to know that I personally will be involved with your account and stand ready to answer any concerns you have as you prepare to attend the Annual Summit Business Convention in Tokyo.

I’ve enclosed a reprint and the receipt of your booking which includes the flight itinerary and hotel accomodations.

Details as follows:
Roundtrip Airfare - $750
Hotel (Business Suite) - $500 per night x 3 days - $1,500
Car Service (hotel and venue) - $ 500

To ensure your seating reservations, simply sign the enclosed agreement page on or before August 28, 2010 and fax or email back to me the soonest.

Thank you for the confidence you’ve placed in our company.

With kindest regards,

Letter Seeking Christmas Donations

Its almost Christmas and its time to open those purse strings and share! It works well for any charity drive to list down the important things that people might be able to give. Naming the items to donate, will remind people how much useless stuff they have lying around at home.

Dear Friends,

Through the efforts of the Gilgamesh Community, there will be a cake raffle on Jingle Bell Night on December 10, 2010 at 8pm. All proceeds and donations for the night will go to the St. Andrew's Halfway House which will bring good cheer to our homeless brothers this Christmas.

Here's a list of things you might want to share with our brothers at the halfway house:

• Mattress & linens
• Tables & chairs
• Kitchen utensils & cooking stove
• Cleaning materials & gardening tools
• Computer & office supplies• Clothes & bath items

Call Midge at 5555652  on or before December 6 for tickets and inquiries.

Martha Coolidge
Community Affairs Chairwoman

Letter to Customers: Store Moving into Better and Bigger Location

Opening the year in a new branch? Business is definitely booming in your town. Give your customers a reason to countdown towards the new year, make them check out your new store!

Dear Customer,

Cafe Espressari is looking ahead to 2010.

By the beginning of the new year, your favorite coffe shop will be moving behind the historic walls of Ildefanta, the music and arts quarters of the South district.

Our new facility will host three specialty floors- smoking, non-smoking and a library lounge. There will be free WI-FI for regular patrons and laptop charging stations.

You are welcome to visit us as soon as settle. Let’s continue to look ahead together and start roasting!

à bientôt!
Cafe Espressari

Sunday, August 16, 2009

Sample Letter Scheduling an Interview with Subject

To All,

This is Cal Waters from Prouste Events - if any of you have some time to sit down with me tomorrow (Tuesday) to be interviewed for Fame Magazine, please let me know.

If it's easier for you to contact me by phone, my number is +345(0)655567769.

Hope to speak with you soon,


Sample Invitation to House Warming Party

Dear Friends, 

We’ve finally settled into our new studio so it’s time to open our doors to welcome our friends! Please join us for a small studio warming party!

Date: 20Feb 08 (Monday)
Time: 7.45pm
Address: 23 Main Street #22 - 110

RSVP: Shakira (mobile 02-22-678-33783)

Shakira Portley
Yoga Instructor

Recruitment Letter for Staffing

Eager to recruit? Need to append your talent pool with fresh blood? Then send out emails to all those within your social network with this recruitment letter:

Dear Miss Durest,

We received your resume at StaffingPlus Inc. – the premier recruitment and job portal. At StaffingPlus Inc., we are hiring experienced professionals such as yourself to work with our clients.

Here is a list of benefits upon signing up with our recruitment firm:
  • Find work anytime
  • Unlimited opportunities for growth
  • Get paid for the hours worked

If you have any further questions, please feel free to contact me Marshall Strauss at 555-5556

We would be delighted to have you as part of our growing talent pool.

Best Regards,

Letter to Teacher about Lesson Plan

Dear Colette,

I have here the lesson plan outline that we will use for all our subjects. If you've made your own already, please have it verified by the Academic supervisor.

Still, I would require you to read through what we have now. I've already suggested some lecture topics we can cover this semester. This is based on the manual that we have (our former course outline the past year) which worked very well with the students.

Should you need to add/edit please feel free to do so.



Request Letter Change of Class Schedule

Dear Principal,

I would like to request a change of class schedule due to the counselling sessions with our school counselor, Mrs. Herbert. They are conflicting with the schedule of my Math classes with Mrs. Gruber.

As you deemed it mandatory that I attend these counselling sessions for a period of time, I would like to ask for consideration to attend morning Math classes under Mr. Grossman.

Thank you very much

Cindy Moss

Decline Letter due to Conflict of Interest

Dear Mr. Fuchs,

Thank you very much for considering our line of Lead-free turbines. It is a pioneering product in industrial and steel equipments.

As discussed previously, your San Bernandino District project has so much potential. However, our company cannot take on such an undertaking due to legal and exclusivity restrictions in your area. Therefore, we must comply with regulations and pass up this opportunity.

I have, however, shared your needs with one of our colleagues, Louis Thorp of LifeAquatiqs, who has expressed an interest in your project, he will get in touch with you within the week. Perhaps they can create a better service plan than we could have offered you under our circumstances.

In any event, we wish you the best in your project.

Sam Rochester

Sample Price Proposal and Quotation Letter

Dear Mr. Augustine,

Thank you for allowing us the opportunity to bid on the Marina Reservoir. We are willing to enter into a 6-year contract, but reserve the right to review the pricing structure after 3 years.

We are pleased to submit the following bid quotation:

• Breakwater Barriers - $130,000,000
• Installation of Concrete Fixtures- $20,000,000
• Quality Maintenance and Standards Upkeep (6 years)- $20,000,000

These quotation prices are for services and construction pre-fabs delivered in accordance with the project's timetable. Plus any state applicable taxes are included in our pricing proposal.

All future prices will be those in effect the day of shipment, Free on Board destination. Our credit terms are 60% percent upon execution of contract and 40% percent upon delivery.

Please feel to get in touch with me at 555-7868 about any of the specifics of this quotation. Again, thank you for considering Amsted Associates for your largescale development projects.

Best Regards,
Marc Reynolds

Letter Declining to Bid due to Supply and Schedule

How to politely decline an invitation to bid letter without burning any bridges with the client.

Dear Mr. Lamont,

Thank you for giving us the opportunity to bid on your requirements for the upcoming Relief Goods Charity.

We are not, however, submitting a bid at this time because we are unable to meet your supply demand and delivery schedules. At present, we are unable to supply the large amount of canned good products to the Bay Area.

We want to remain on your bid list and, perhaps on future quotations, to bid by product within these areas where we can supply.

Thank you for your interest in our company.

Marcy Thames
Marketing Specialist

Letter Declining to Bid on Client's Project

Dear Mr. Vaughn,

Thank you for allowing us the opportunity to bid on the La Mesa Towers Interiors for your renovation project.

We are declining to bid at this time, however, because the laminated hardwoods you requested are no longer manufactured by our suppliers. As you may know, we only do custom work per unit.

If you have not yet made the final decision to purchase these stock items, we would like to offer you our new catalog of pristine Oakwood and Mahogany hardwoods. These are available in large quantities for the next quarter.

In any case, please have us on your list of bidders for any future needs.

Very truly yours,

Follow-Up Letter to Job Applicant about Position

Dear Mr. McClaren,

We have received your application for the position of Dental Hygienist dated Aug 6 2009 through Thank you for the interest shown in our company.

Please answer the following in essay format.

1. Why do you want to apply as a Dental Hygienist for ToothyCare?
2. What do you think is the best part in being a Dental Hygienist and Why?
3. What do you believe are your strengths and weaknesses?
4. Are you currently employed at any dental clinic? If yes, why do you want to transfer?

Please be informed that we are in the midst of processing the applications and shall get in touch with you again if you are shortlisted for an interview.


Happy Teachers Day letter!

Dear Teacher Potts,

I know you'll be getting a lot of apples on your desk today. A lot of presents and notes from everyone in class. I hope you don't mind getting one more, mine's kinda special because I spent all night drawing this picture of a mongoose.

You taught me that a mongoose is a clever animal that can kill a snake in the wild. I think that's pretty cool! Much like you are

Happy Teachers Day!

Tabby Ching

Thank You Letter to Friends and Relatives After Funeral

Dear Friends & Family,

We wish to express our heartfelt gratitude and sincerest appreciation to all our friends, colleagues and relatives who stood with us during our bereaved time.

We would like to thank you for the mass cards, flowers, material and spiritual assistance you gave us, these small gestures gave us strength to endure our loss. We will always treasure in our hearts your kind expression of sympathy.

We request everyone whose lives my brother touched to please remember him in your prayers.

Head of the Family

Notice Special Meeting of Shareholders

To All Shareholders ,

Please be notified of the Special Meeting of Shareholders of the University to be held on 18 March 2010 at 10:00 am at the 2F Main Lobby, with the following agenda:

1. Call to Order

2. Notice and Quorum

3. Approval of Minutes of Previous Meeting

4. Increase in Authorized Capital Stock and Amendment of Articles of Incorporation.

5. Other Matters

6. Adjournment

Corporate Secretary

Certificate for Valor

The United States of America honors the memory of Chad Moorestone.

This certificate is awarded by a grateful nation in recognition of devoted and selfless consecration to the service of this country in the Armed Forces of the United States.

President of the United States

Monday, August 10, 2009

Following up Job Offer after Phone Conversation Letter

Dear Simon,

In regards to our conversation this morning, I would like to let you know I am accepting your job offer for the position of Sales Officer.

I think the short talk we had over the details of the position really put things in perspective.

I have discussed relocation matters with my wife and my children. We have reached a definite and amiable consensus, and I am very delighted to let you know that I am signing up with your company.


Follow up Letter on Telephone Conversation Regarding Compliance

Putting on pressure on decision matters after a phone conversation, this letter is a soft nudged reminding co-workers to comply

Dear Ben,

As discussed over the phone, I am making sure that your department is on board on the latest issue. I haven't received anything official from you guys downtown, send me an email ASAP with all the attached documents.

This just in from Virginia, an advisory sent to all department heads:

All customer complaints about Brand X should be verified and submitted directly to the Claims office no further than March 2.

That's all my news for now.

Hoping for your compliance on the matter.


Letter Following up on the Telephone Conversation

Getting back to your customer after several conversations on the telephone regarding the details of their order.

Hello Susan,

Just to confirm what we discussed earlier on the phone, this regarding the embellishments on the bridesmaids dresses. You want low cut necklines, tight bodices lilac and lavender appliques on the hems.

I'm just counter checking to make sure. So we can start with the embroidery tonight, we are on a tight deadline since all of the appliques are handcrafted and hand sewn into the fabric.

Please let me know when all the girls can come for an initially fitting.


Friday, August 7, 2009

Concern Letter from Sister about Boyfriend's Infidelity

Dear Jenn,

I saw Pip at the commissary with some blonde and they weren't shopping for bananas. He's obviously seeing someone else behind your back, how you still refuse to see through his shit is bewildering.

I worry about you, girl. Stop listening to that heart of yours and for once, use your head. You can always go home to us if that's what you're worried about. You'll always have family.

Your sister,