Monday, August 31, 2009

Sample Billing & Collection Letter Requesting Payment

Follow-up Letter for Customer to pay up on overdue bill via wire transfer.

Dear Miss Anders,

I want to follow up our recent email exchange to remind you of our terms of sale and payment due dates. Your account now has an outstanding balance of $5,389, which is 180 days past due.

We have provided you an invoice for each purchase, and that invoice states the date payment is due in our office. Additionally, we send a monthly statement detailing all unpaid items. Your cooperation in remitting payment according to these agreed-upon terms is essential in continuing to do business with us.

It is my understanding your account is set up on our TIB (The Independent Bankers Bank)program whereby you can have the money wired from your bank account to ours. If you are having a problem with the program, please let us know.

We want to continue serving you on a credit basis; however, we need your cooperation. Therefore, we strongly urge you to remit payment according to the terms we agreed upon.

Please do confirm your acceptance by forwarding the Payment Receipt to me via fax 453-555 as soon as possible.

Yours truly,
Altgen La Guardia Associates

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