Thank You Birthday Letter

Hey Friends,

I celebrated my birthday with a quiet dinner with family then Netflix chill, mostly intense action movies. There's cake and burritos too, not bad for a chilly Monday night. Thank God that my birthday is a day well spent. Thank you to everyone who remembered and sent gifts!

Always,
Ben

Teacher Granting Deadline Extension to Student

Request for extension granted; You get more time to finish that school project.

Dear Student,

Thank you for explaining the circumstances behind your request for an extension of time to finish the required coursework.

I appreciate your straightforwardness ahead of time and I have found your reason for the extension request quite valid and reasonably within the school guidelines.

On my part, I hope the deadline extension eases your current personal situation. I wish you well on your recovery.

Professor McClure

Friendzone Letter: How to Politely Send a Guy to the FriendZone

Saying no to a love proposal is rather tricky especially if the one proposing is your bestfriend or a good friend. So how do you send the good guy to the friend-zone while gently breaking his heart? Love is never easy. But your feelings on the matter do matter, why get into a relationship that doesn't give you the love tingles? So send this Friendzoned letter.

Dear Guy,
 
Please respect my feelings. I am not asking you to disappear from my life. I'm just confused right now and what you've just said, all of this that you've been feeling about 'us' is surprising for me and I'm not sure how to react right now. I know this isn't going to be easy for you, its hard for me as well because you've been nothing but good to me. You're a good friend and I respect you.

I'm sure other interests will come your way, and if you really value our friendship more, I know you'll look back at this moment and know that you did the right thing by respecting my feelings. Come back to me when you're ready to be friends again.

Always,
Girlette

Customer Service Letter: Please Answer Survey Questions Form

Getting customers to respond to your survey is crucial, here's a short and straightforward letter to coax them into answering your survey questionnaire:

Dear Customer,

Please let us hear your voice.

Thank you for shopping at Blue Retail Store . We would like to hear from you. As a loyal customer we value your opinions. We are constantly improving the kind of service we bring you. Please fill out the survey form.

Thank you

Store Manager

Rejection Letter of Quotation Proposal: Declining Interest on Bid

Rejecting bids, proposals and quotations are a necessary part of the business process, but in many cases a good supplier who is left out of a bid is left guessing what happened to his proposal. A letter addressing the quotation decline is a real courtesy any supplier or contractor would appreciate. Such practice will help you retain the goodwill of industry suppliers in your area.

Here's a sample letter declining a proposal bid with the reason explained:

Dear Mr. Gallantz,

We wish to thank you for your time and effort you have expended in preparing the quotation for the Rice-Fawkes Construction Project. Duly noted are the number of proposals we have received from you from July 10, July 15 and the addendum version last July 16.

We are sorry that the quantities and manpower we need right now are more than what your company is equipped to handle. We regret that we are unable to grant you this contract as of this time. However, we have other projects in the pipeline next quarter, which are within your scale and expertise. I suggest that your company resubmit a much-precise proposal for bidding.

Bids will be accepted by November 13.

Truly Yours,
Senior Contractor

Letter to Send When Customers Stop Doing Business with a Company

Good customer service to loyal clients should be your utmost priority. So what do you do when a customer stops doing business with you? Maybe you've missed something, and it would be better to find the grievance and sort out the complaints. Once you know what the trouble is, you will be in a good position to handle the matter accordingly and improve your business workflow.

Any good business can't afford to lose its best customers, so here's a cold sales letter or a letter of interest asking why the purchases stopped coming:

Dear Mr. Jonas,

We have missed you!

We at Blue Ribbon Retail are indeed concerned when a client with an excellent account such as yours haven't been much at the shop. Would it be presumptuous to ask why?

We have always done our best to handle all our clients and accounts with utmost respect and courtesy. Certainly, an account as important to us as yours should receive the best possible service. Won't you, therefore, please tell us why you have stopped doing business with us?

We highly regard you as a loyal customer, and if there is anything that caused you to stop giving us your orders, we want to know what it is and rectify the matter.

Do email us anytime or call us at 555-7813-001.

Very truly yours,
Marketing Manager

Improving Tardiness and Attendance Record Letter

Dear Mr. Gaston,

Your tardiness record has been a glaring concern on our daily attendance reports. We have reviewed all your submitted excuse letters. We would like to express our concern about your health, whether you are still physically fit to take on your duties. It would be best to see your personal physician for what constantly ails you. Or you may agree to see the company doctor within the week for a thorough medical check-up. Due to your skillset, you have proven more often than not how valuable you are to your team. The request to improve your attendance record comes from the senior department supervisor.

Let us know as soon as possible your course of action.


Human Resources

Leave Letter for illness: Seeking Medical Treatment

A sample Leave Letter for illness, casually asking the boss for a medical leave
 
Dear Supervisor,

You've known me as a reliable worker for the last 4 years. Lately, I have not been well especially the past few weeks since the weather got colder. I have been feeling really tired like having the flu but without any cold symptoms. I'll be having a complete work-up done - blood tests and TSH tests for my Thyroid. I want to overcome this health slump. I'll be filing my official leave today, so please I hope you could get my leave request approved as soon as possible. So wish me well and I hope I get better.

Leticia