Office Snitch Letter: Confronting Who is at Fault

Dear HR,

Yes I know what happened, I was there, but I will not throw someone under the bus for someone's fault. I think whoever's at fault here should be held accountable. I think the team lead should at least speak up about the matter, and soon, it happened under his watch. After which I will give my statement about the incident.

Regards,
Gilbert

Employment Termination Letter and Status of Probationary Period Employees

A training period for all employees in the company lasts depending on the department team which you are hired for. Some companies have an employment orientation period of 30-90 days, this serves as an adjustment period for trainees, as well as time for the company to assess the employee's performance.

Dear Supervisor,

After careful review of the employee performance report for the quarter, we would like you to submit a status recommendation regarding the new batch of hires.

We would like to remind you that if an employee under your wing is unable to meet the performance and expectations of the job, employment can be terminated at anytime during the probationary period.

Please be advised.

Human Resources

Please Stop Popping the Bubble Wrap During Office Breaks

Notice to all Employees:

Please stop popping the bubble wrap during your free time. The bubble wrap is intended for our fragile products, not for your personal therapeutic use. We have notice a decrease in our bubble wrap rolls in the supply closet. If you cannot withdraw from said activity, you are allowed to bring or purchase your own bubble wrap for your own enjoyment during breaks.

Sincerely,
HR Manager

Attendance Policy Letter

Hello Minerva,

Human Resources would like to be consistent with our attendance policy and in as much as possible not to create any precedent, so can you just ask Miss Peters to file that as a half day leave please as her shift would end at 10:00pm today.

Hope you understand.

Thanks,
HR Officer

Sample Letter Complaining about Employee Behavior at Work

A complaint letter addressing the issue of a co-worker's behavior and performance at work which is affecting the whole department team. The letter is given to human resources hoping that the employee's personal issues may be resolved through intervention by their immediate superiors.

Dear Human Resources Officer,

As you all know, I have nothing but great respect for those I work with everyday. But lately, Cristina's tardiness (coming in late, long lunch breaks and disappearing during work hours) is really affecting our production process. We really need her to be here for us and focused on her tasks. We cannot proceed to do our own jobs unless she finishes up the assembly forms assigned to her. And we are running out of time to make the May 27th deadline.

I would like to help her by informing you that Cristina may have a serious problem in her life right now that is affecting her work. I know how important and loyal she is to the company. I trust that you will do the right thing by talking to her. We are very concerned for her welfare.
I hope you will be able to help her out.

If you would like me to explain the situation further, please let me know.

Best Regards,
Joey

Recruitment & Human Resources Letters

Employee Application and Recruitment Letters

Letter Informing Applicant of Interview Dates
This missive successfully informs the applicant that they have options for the interview dates.

Reply to Applicant #1
Reply to Job Applicant's Email

Reply to Job Applicant #3
Notice of Job Application has been received

Reply to Job Applicant #4
Letter of Application Feedback

Letter to Freelance Job Application
Reply Letter to Freelancer about job requirements

Tardiness and Absences without Leave Letter
How does one deal with an employee who has been consistently late? How do we address the problem and drive the point through?

Position No Longer Available
This is to inform the Applicant that the Job has been filled out and the timing in which the application was sent proved too late. This is also to note that the position is closed, it is a form of a rejection letter without being too direct on the applicant being unqualified.

Notice of Applicant's Interview Date
Notice of Applicant's Interview Schedule, Confirming Interview Schedule Letter for Applicant

Announcement of Latest Job Openings
Job openings for a number of positions

Sample Notice of Pre-Qualification
Notice of pre-selection and hiring process

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Advisory Letters to Employees from Human Resources Department

Approval Letter for Request of Job Transfer
Notice from HR Department that transfer request has been approved by management

Sample Layoff Letter #2
Sample Layoff Letter for Entire Department

Disciplinary Warning for an Employee
Final Warning Before Dismissal

Sample Termination Letter
Termination due to poor work performance

Sample Letter of Condolences for Co-Worker

Offer of Assistance during Time of Illness
Letter Offering Support for Co-Worker during Illness


Notice to Employees about Drugs in the Workplace A sample company drug abuse policy

Thanksgiving Holiday Advisory Letter to Employees Informing employees that work awaits them this holiday season. Yes, life is cruel.


Letter Addressing Workplace Violence and Employee Conduct When employees get into a scuffle, its time to reprimand them

Sample Work Employment Contract
Ironclad Employment Contract for contractual or permanent employees

Clearance Procedure Letter Pending Resignation
Don't give that Certificate of Clearance just yet, make sure the exiting employee gives everything back including that stapler.

Recruitment Letter: Headhunter Seeking Applicants
Cattle call into the wild, be heard by the best

Request Letter for Extension on Decision on Job Offer
Buy yourself some time to make that life altering decision on that dream job

Disciplinary Action Letter on Habitual Tardiness
Remind Mr. Lazybones that big brother is watching

Letter Explaining Cause of Tardiness
Make amends, admit your faults and do better by coming in on time for work

Informal Letter Thanking Boss for Approval of Transfer
A nice candid email thanking your supervisor for the transfer

Employer's reply to thank you letter for job transfer
Tell your employee you appreciate his gratitude, respect goes both ways

Sample Employment and Workplace Letters

Employee Request Letters

Employee Seeking Job Transfer
Request for inter-department transfer

Request for Job Transfer
Employee seeking transfer with approval from supervisor

Request of Job Transfer to another Location
Request letter for transfer to another branch that is in close proximity to employee's home

Request Letter to Reduce Work Hours and Demand Over Time Pay

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Management Advisory Letters / Messages from the Boss

Employee Christmas Bonus
Sample Letter announcing Christmas Bonus, Letter confirming amount of Christmas Bonus

Letter Commending Employee
Sample Letter commending Employee for handling a hostile situation very well

Notice of Memorial Service for Employee
Sample Letter: Notice of Condolences, Letter about Death in the Office, Letter Conveying Loss, Sample Letter of Colleague's Loss

Sample Notice of Company Policies
Informing employees of the benefits and policies of the Company

Informing Employees of ISO Certification Inspection and Client Visit Getting Employees to Cooperate for an ISO Inspection


Letter Addressing Office Deadlines and Turnaround Time Motivating employees to work at a faster pace

Letter to Staff about Customer Service Requests

Sample Layoff Letter

Dear [Insert Name],

As you may have heard, we are in a time marked by economic recession, if only we could keep all of our employees with the company. Unfortunately, this is not the case.

In this period marked by difficulty, it is with regret that we must inform you that we will be unable to utilize your services after [date].

We have been pleased with the loyalty and hard work you have shown the company during your tenure of employment. We are sorry to lose you, a valued employee to our team.

We hope the future will hold new opportunities for you.

Sincerely,
Letterbarn
http://letterbarn.blogspot.com/

Reply Letter to Freelance Job Application

Dear Sir,

Thank you for your application for our freelance ad. You have a very impressive portfolio. However, the job requires face-to-face meetings with the client.

If you can devote time for the meetings, please let us know so we can consider you for the position and set a proper work schedule.

Still, we will keep your application data in our talent pool for possible outsource work in the future.

Thank you very much,
Letterbarn
http://letterbarn.blogspot.com/