Letter Informing Hotel Guests About Hotel Bed Linens and Detergent

Dear Guest,

A greener Earth begins with You.

Large amount of detergent is used for washing hotel bed linens and bath towels. This pollutes our environment, especially aquatic habitats.

To reduce usage of water and pollutants, bed linens in occupied rooms will be change every third day. If you wish to change your bed linens before the third day, please place the laundry notice card on your pillow.

Kindly place your towels on the towel rack if you would like to re-use them.
Should you wish to change your towels, please leave them in the shower cubicle.
Let’s work together towards a Greener Earth.

Sincerely,
North Bay Hotel
Be at home with Us

Letter to Colleague about Work Report and Mandatory Assessment

Hello James,

Please work on the attached list of requirements, we need this  for our work report and the mandatory assessment needed for each client. Please also provide the active numbers and email addresses for the Reference Check. 

Should you have queries, please don't hesitate to call or send me an sms.

Thanks!

Regards, 

Ruthie Palmer

Request Letter for Refund on Airplane Ticket

Hello There,

I'm Caitlyn Hughes and I bought a ticket from FancySails Travel & Tourist Agency in Karama. I can no longer use the return flight ticket back to Dubai and I've called Emirates airlines in Kentucky about this and they have advised me to coordinate with you (travel agency where I bought the ticket) and request for your procedure on plane ticket refunds.

My ticket details are as follows:
Galileo Reference: GRR7GV
Consultant Name: Meredith

Passenger: Caitlyn Hughes
Emirates Airlines: EK-355
Wednesday, July 09 2010
Departs: USA at 00:20 hours
Arrives: DXB at 04:40 hours
Class: Economy

I would like to know more about your refund policy and I hope you could email me back with the information.

Your time, effort and prompt action are greatly appreciated.

Thank you very much

Regards,
Caitlyn Hughes

Thanking Boss for Annual Chistmas Bonus

Dear Sam,

Thank you for the Christmas Bonus. I will not be coy about telling you how I feel about it - I am thankful! This will keep me in focus and energized throughout the holidays and overtime.

Merry Christmas

Mabel

Letter Thanking the Boss for the Holiday Bonus

Dear Mrs. Ravingsworth,

There is so much to be thankful for this Christmas and the Christmas Bonus I received today is such a kind gesture from the company. I'm glad that you have taken note of my performance, I feel very much part of the company. It means a lot to me to know I have done my job well. 

Thanks,
Sam

Sample Thank You Letters for the Christmas Bonus

Need to say thank you at work for the Christmas Bonus received? Well thanking the boss for the bonus doesn't need to be a chore.

Whether its a well-earned bonus or a justly received cheque for working hard all year round, it wouldn't hurt to say thank you and show your appreciation.

Here's a list of sample letters thanking the employer for the holiday bonus check.

Letter Thanking Boss for Annual Christmas Bonus

Thank you for the Christmas Bonus

Thank you letter to Employer for Bonus

Thank you note for Christmas Bonus

Thank you letter for Christmas Bonus

Sample Letter for Employee Christmas Bonus

Merry Christmas Everyone! 

Letter to Alumni Regarding Jobs Available

To All,

Greetings from the University of Quagmire!

For our interested alumni and alumnae, below are job notices from two companies:

Proof Readers
Wild Publishing

Factory Line Men
Processing Engineers
TransAtlantic Delaware

My thanks to Mr. Smith from Wild Publishing for the job notice, and to Ms. Courtney Monroe for the TransAtlantic Delaware Factory job listings.

For our interested alumni in North City, please note that representatives of TransAtlantic LLC. will be at the Bay Hotel from Nov. 17-18, 2009 for recruitment purposes.

With Warm Regards,
Helga Shatts

Reminder Letter to Candidates Taking Licensure Exams

Dear Candidates,

The license exam is scheduled tomorrow, Tuesday 9am- 11am.

Here are some reminders before taking the test, please take note of the following:

• You will take a profiling assessment that would be use for training and development purposes. The result of the exam will, in no way, affect your current employment status. However, we are requesting you to answer each question as honestly as possible.

• Please put your cellular phone in silent mode or turn it off. You will not be permitted to use your cell phone once you enter the testing area.

• Before taking the test, you are required to complete the online application form.

• You will be taking the following exams with specific time limit:
    Skills Index - approximately 1 ½ hours
    Cognitive Index - 20 minutes

• When prompted by the computer program, type the following information:
    usename: tests
    password: 1234exam

• Read the instructions carefully.

• Please make sure that you answer ALL items presented to you. You will not be allowed to go back to any part after you move on to the next question. All the questions are multiple choice and you will only need to select ONE ANSWER PER QUESTION. 

• Once you select an answer, you will automatically proceed to the next item.

• Be conscious of your time. 

• You are not allowed to use calculator to solve math problems. Use the paper provided by the test administrator.

If you have any questions or concerns, a proctor will be present at all times to answer you and also to monitor your progress. Kindly direct all of your concerns to the assigned proctor and not to anyone else.

Please save this information for future reference.

Thank you and Good Luck!

Regards,
Management

Letter Seeking Donations for Homeless Shelter this Christmas

A Christmas Letter Seeking Donations from Local Community

Dear Friend,

The real spirit of Christmas is in giving and sharing.

Christmas, most of the time, is expressed with expensive gifts like the latest gadgets, toys, bags, shoes and fashionable items. But these gifts, after a time, get old and discarded. Why not give a gift that lasts? That benefits many of our brothers in the community.

This coming Christmas season, the Shelter For Many Welfare House is need of your donations. We are in need of winter clothes for the homeless - sweaters, boots, socks, warmers, mitts and blankets. Let that special sweater grandma made last year out of the closet. I'm sure you weren't brave enough to wear it in front of your friends, anyway. Or share that old pair of boots you once wore, but now forgot about. We all have our excesses. Let your old things have new meaning in someone else's life.

The Shelter For Many accepts donations 24/7. You may leave your gifts at our centers or at the Church of Saint Titus in North Bay.For more information, call 555-8374900-555 or e-mail donations@info.com

Demand Letter to Stop Calling Office for Personal Favors

A request letter trying to keep a board member or investor at bay from frequently asking favors. 

Dear Mrs. Fenton,

It has come to my attention that you have been calling our business offices more than usual for personal reasons. I would like to stress that due to the amount of phone calls we get from our clients, we must always try to keep our lines available for business phone calls.

If you have a request with the chairman please put it in writing, this will save you time and guarantee you a meeting at your desired schedule. In making the request official, you are giving the chairman the proper authority to act on upon your appeal and even initiate the proceedings in your favor.

Hope you understand.

Thank you very much

Regards,
Norman Wallace
Office Administration

Recruitment Letter Seeking Applicants via Social Network

Dear Applicants,

We have been requested by our client to source potential candidates for interview in Colorado on the 6th and 8th of November. The candidates will have to be either in Boulder City or be able to travel to Denver on these dates. Our client is interviewing for the Sky Rail project in Fort Collins. They are interviewing for a number of jobs. (Please see attachment). Travel expenses will NOT be reimbursed.

If you are interested in any of the attached jobs please send your updated CV and fill in the Applicant Pre-screen form by return mail. The deadline for receiving CV's is at the 28 of October. Speed is of the essence if you want to secure a role in this prestigious project.

We will contact you the earliest within 5 working days. If you have not been contacted within 5 working days then you can consider your application to have been unsuccessful on this occasion.

If you are not interested in any of the jobs, but have either friends or colleagues who may be then please do not hesitate to pass on our contact details.

All applications to be sent to info@jobrecruitbin.com - Contact number is +555(0)555 113 1100

Best Regards,
Head Recruiter

Letter How to Say Thank You for the Expensive Gift

Dear Ludivine,

I'm at a loss for words!
The gift is so incroyable, adorable and C'est Magnifique!

I appreciate it a lot, though I still think it might be
a little bit too much for me. Thank you for getting me
something so special that I would definitely cherish it for years.

I can't wait to show my sister Sandy, she'd be jealous!

Stay super!

Love,
Amelie

Recruitment Letter Offering Position to Another Candidate

Dear Shelton,

As we did not hear from you the past week, we take it that you are not able to come back on time for the job. Therefore, we are opening the position of Research & Development Engineer to another candidate.

Regards,
Julia Taylor
GreenEgg Recruitment

Letter to Applicant: Interview Schedule and Job Availability

Dear Sue,

Thank you for your application for the position of 2nd Job Fair Databank dated Jan 10, 2010. 

Interview Invitation
We have an open position for Credit Assurance Analyst for Michigan and Montauk Branches. (A bank based sales and marketing related job. Attractive compensation package are being offered which includes basic salary, unlimited variable pay & vacation incentives). 

Qualifications: 
- 23 to 40 years old 
- Bachelor's Degree
- Good communication skills 
- Professional sales experience from consumer goods, real estate, pharmaceutical, stock trading, telecommunications or insurance industries is an advantage. 

Schedule of the Interviews: 
For Michigan Applicants 
July 15, 2010 (Monday) 
8am-5pm
5th Avenue Park Lane 

For Montauk Applicants 
July 16, 2010 (Tuesday) 
8am-5pm
6th West La Truffle Drive 

For inquiries, you may contact us at 555-4555 or email us at recruitment@info.com

Also you may invite your friends who are interested to apply for the same position and for other State area please wait for the further announcements of interview schedules. 

Regards,
Moss Recruitment 

Dear Santa Letter

Dear Santa

Mommy says I've been a good boy all year! She tells me I can ask you for anything I want this Christmas.

Santa, I want a Transformers Optimus Prime like what Dilbert has and maybe a StarScream too. Everyone in class has one, they all have a Bumblebee, but I don't like yellow and I think Optimus Prime is way cooler. I love robots!

My sister Leni will bake you cookies and I'll make you eggnog. Please come on Christmas Eve.

Love,
Toby 

Thank You Letter: Appreciating the Gift

Dear Debra,

Thank you for the fancy gift!
I just love the color, purple has always suited me.

Do you love sweets? I have nice boxes of tartine and dark choco almonds ready and wrapped for the holidays!

Hope we could do some shopping together

Love,
Nancy

Letter Asking Tenants for Christmas Cash Incentives for Employees

Dear Tenants and Unit Owners,

Greetings of Peace!

The season of giving is once again around the corner when everyone looks forward to good tidings that the birth of Jesus Christ brings. Our staff members and personnel look forward to this once-a-year festivity and blessings from the unit owner and tenants, whose interests and concerns they have diligently served for the year that passed.

Over the years, most of you have been giving out holiday gratuities to the building personnel. This tradition is a thoughtful and much appreciated way of acknowledging the service they have to your condominium unit.

In this regard, your Board of Directors would like again to encourage cash incentives (instead of in kind) which will be divided equally among the twenty-four (24) building employees. The roster includes:
• The Administrative staff (5 individuals)
• Maintenance personnel (4)
• Janitorial and Clean-up crew (5)
• Security Guards (10)

Please send in your contributions through the administration office. The annual potluck Christmas party for them is being organized on December 23, 2010 and your financial assistance will be highly appreciated.

With the spirit of the coming season, we wish you all good tidings this Christmas and more blessings and peace to come.

Sincerely,
The Building Supervisor

Letter Informing Clients that You've Switched Companies

Dear Clients,

I am now a full-time real estate agent at MooreHouse Associates LLC, coming in from my freelance status and working prior with StateSoil LLC where I have met most of you at mixers and open houses.

Please be advised that my working arrangements with you, StateSoil real estate owners in particular will not be compromise. You will receive the same commitment and top-notched service from me as your real estate agent and broker liaison. This is something I personally guarantee to my clients – sacrifice and commitment. This is what has made me known in the industry and has attracted the interest of MooreHouse Associates LLC.

My decision to join the MooreHouse team is to gain valuable tri-state experience that goes with joining a large and solid firm. I will also be handling key properties in Fort Collins, Denver and Boulder which you may be interested in. How great is that?

So please expect me to meet up with you soon to discuss the status of your properties. As you all know, you are indeed an important part of my continued success.

Sincerely,
Ms. Bev Smith

Sample Basic Cover Letter

November 12, 2010

Dear Ma'am: 

Good Day! 

I was referred by Algren Nelson, that your company is in need of additional employees. Currently, I am working as a Process Engineer at S&M Corporation handling various production lines in the firm. You can view my detailed resume for more information about my work experience. 

I am willing to have an interview by phone or by personal interview if you think I am qualified for the vacant position. My phone number is also listed in my resume. 

Hoping for your kind consideration. 

Yours Truly, 
Samuel Trafalgar

Sample Letter Notice of Discontinuation of Services

Dear Sir,

Please be informed that our company Subhra Maintenance & Machineries will no longer require your cab transport services effective December 1, 2010. We are now constrained to cut all outsourced and external party services due to the current economic crisis. In this regard, you may claim your final cheque at our accounting office.

Thank you very much

Truly Yours,
Subhra Shine

Request Letter to Fill Out Assessment Form

Dear Ms. Sterquist,

We are pleased to inform you that the New Haven Sports commission is conducting an assessment of the athletic projects supported by the Williams-Gent Foundation and AbleBody Organization covering the period 2005 to 2012. The results of the evaluation and survey shall help the agency focus its thrusts on community athletic programs for the next planning period.

As your partner in community team building and sports, we would like to request your cooperation by filling up the attached questionnaire pertinent to New Haven Sports commission programs. The outcome of the survey from your respective grants will be forwarded to the steering committee.

Please send your reply on or before November 15, 2010 to:
New Haven Sports commission
Judge Aiso Street
CA 90210
Telefax No. 555-5555
Email: info@newhavensports.com

We look forward to your favorable response to this request.

Very truly yours,
Thelma Luis

A Mother's Letter to her Children: Saying Sorry for Losing Custody

This is indeed a difficult letter to write, but I hope it helps all moms out there with custody issues. Never give up hope on your children and never hold yourself back from letting them know how you feel.


My Dearest Children,

I'm sorry for the lost years. Life has not been kind to me. I lost you both when you were very young. I was very ill at that time and very broke. I was at the mercy of strangers who would take pity on my condition. For that you both suffered, for I couldn't give you the care and love you both deserve. My mental illness had caused me to neglect what I loved most. I am thankful however at that very tough time, your Nana was there to take you in. For that I am grateful to her.

Losing custody of you both was the hardest. But now to lose your love and respect totally would be devastating.

I do not know what they have told you about me all these years. I have nothing to say against the people who cared for you and brought you up. But to be fair, I hope you could give me a chance to tell you my side of the story. For I love you, my children more than anything in the world. It breaks my heart every time just to relive these memories of going on for years without you both by my side.

I wouldn't do anything to upset your life now. My only fervent wish is if that they would allow me to see you, I just would like a chance to talk. I miss you both so much. I am so proud of both of you for being strong and very smart for your age. I only ask for your understanding and forgiveness.

All these years I have tried everything in my will to provide and send my love. I've tried with all my strength to conquer this illness. I never gave up on the hope that one day I will hold you both in my arms again.

All my love,
Mama

Sales Letter Offering Special Services

Dear Chelsea,

If you've ever wanted to learn scuba diving but never got the opportunity, my friend Jane and her husband James are offering a basic course in scuba diving. It's a beginner's course so they will teach you everything you need to know about scuba diving. They also have more advanced courses available.

Learn scuba diving and finally get the opportunity to explore the underwater world. Get ready for the summer season and enjoy the water more than the snokelers. Be close and personal with the small and BIG fishes, coral reefs, wrecks and more. Take one exciting and unforgettable experience in the water.

I actually got my Scuba Diver's Certificate last year and it was one of the best experiences of my life. It's pretty easy, if I can do it, I'm sure you can too!

If you want to try something new and fun, bring your friends, head up to one of the country's great diving sites and go scuba diving!

For more information, please contact them at 555-5555 or dirtdiver@info.com

Please forward this to all your friends in case any of them are interested in doing something fun and exciting!

Regards,
Bettina La Fea

Sample Invitation Letter to Particpant

Dear Mildred,

As a volunteer member of the Craft Fair, please join us on March 24 (Saturday) on our visit to the Art Deco Emporium at Rochester Hills.

Get to see and experience the art of woodwork and woodcut printing. Meet the community members who are skilled in Japanese wood cut & calligraphy and see first-hand how the products are made. As a gift, you'll get to bring home the woodcut fabric print you get to make.

Our meeting place and drop-off point is at Costco on 5th Avenue. Transportation and food for participants will be taken care of. Please RSVP on or before March 15, kindly email artdeco@info.com. Please include your name and mobile number so we can easily coordinate.

Thanks and looking forward to your participation!

Regards,
Calachuchi Campbell

Thank You Letter for Second Salary Increase

Dear Sir Johns,

Thank you for thinking things over, it is truly very good of you to increase my salary again. As you are aware, I haven't received an increase since 2005 so it is about time that an increase is in order for me, considering the high costs of living in Dubai as of late.

More importantly, I hope you will be able to assure me that my increase would be at least 25% higher from my original salary and includes the benefits meant for employees in managerial positions.

Please let me know the soonest when I can sign the contract for the salary increment.

Thank you very much

Yours Truly,
Shuri Laurence Herschel

Request Letter to Customer to Issue Correct Name on Check Payments

Dear Mr. Rogers,

Thank you for issuing the cheque for the Omega Project last November 3, 2010. Though the cheque's release was timely, our business name on the check was incomplete and has caused us delay in clearing it with your bank. 

I would like to kindly remind you of your bank's policy that they only accept cheque's issued under the full registered business name. To further avoid such incidents in the future, would you please be so kind to write the correct name of our company: Lucky Seven Dragon Balls Trading and General Merchandise in full on the check.

The future holds great promise for both our companies. As 2010 approaches, let us streamline our operations and be more organized in our pursuits for the best is yet to be.

Sincerely,
Edward V. Edwards

Letter Thanking Boss for Annual Christmas Bonus

Dear Mr. Maddoff,

My season's greetings to you and your family!

It is very good of you to grant me a Christmas Bonus. As you know, I have beeen on my toes all year and putting much effort where it counts. Thank you for assuring me that I will able to enjoy my Christmas leave this year. I am very appreciative of this gesture.

Merry Christmas!

Yours truly,
Clarence Woolbin

Rejection Letter for Submissions

Dear Mr. Greeves:

Last July our Grant Committee on Millenium Development Goals held its final meeting of the season and had a chance to discuss your project entitled 'Apathy for the Dying' a documentary on religious rites.

After careful consideration of over 1,200 submissions, I regret to inform you that your project has not made the final rounds of selection.

Due to our limited funding, we are only able to accept a total of 30 projects for the following season. Nevertheless, we are thankful for your expression of interest and we still look forward to possible applications from you in the future.

Sincerely,
Malvar Krupps

Letter of Intent for Actors Prior to Film Production

A Letter of Intent can serve as an initial agreement prior to any contract or long term commitment to a project.

Letter of Intent to Avatar Film Productions

In response to your recent inquiry, this will serve as a "Letter of Intent" of "Commitment of Principle" with respect to my possible participation in you project, a feature film entitled "Geriatric Zombie Town" to be shot on location in Ecuador and Kuala Lumpur, Malaysia at a production date to be determine by principle photography of 6 weeks duration.

Subject to all terms and conditions being satisfactory to all those concerned, subject to my availability and freedom from other professional commitments at that time and subject to my approval of the final screenplay draft, the cast and director or approval thereof by my legal representative.

This letter does not in any way, shape or form commit the undersigned or his agents, whosoever, in participation of your film. Unless and until a formal contract, drawn by and between the undersigned on one hand, and your duly authorized representative on the other, said contract to be executed under the existing rules and regulations of the guild under the time of signing.

Truly Yours,
Hawthorne HardChops
Undersigned

Sample Recommendation Letter for Fellowship Program

Here is a sample Recommendation Letter requested by a student from his professor, to be used as part of application to a Fellowship Program or Masteral Degree. Recommendation Letters are hard to come by and this sample is very detailed in highlighting the strong points of the individual.


To Whom It May Concern:

I am proud to recommend Larry Saunders to your fellowship program. I was asked to make a recommendation on behalf of being the Program Director who has worked with Larry on several grassroots campaigns while he was studying at Michigan Tech University.

Larry has the zeal and commitment in pursuing social advocacies, a very rare passion for community welfare that I hardly see among students his age. He came into one of my classes on Public Policy with the eagerness and willingness to learn. He is very dynamic, resourceful and energetic. The campaign work he has done has been very beneficial to the Sanford Homeless community, much of the tasks at that shelter can both be physically and emotionally demanding. But Larry persevered and equally pursued social programs that would increase the quality of life of people at the Sanford Center.

Having seen him then, 2005, to now, 2009, I can only commend him on how he continues to mature as a professional and a young emerging leader in the field of Public Policy in the Michigan area. I assure your institution that Larry deserves an opportunity to be part of this fellowship.

Always, in his work, Larry is consistent in achieving target goals mandated for his core team. In 2008, he was in charged in distributing community and welfare aid during the onslaught of Hurricane Jones, Larry was one of the first on the scene, hands-on in managing relief efforts and evenly composed in the face of policy pressure from City Hall. I highly recommend him Larry for his passion, intellect and spirit for this fellowship programme. At our institution, we are expecting big things from Larry and his altruistic endeavors.

Thank you once again for the opportunity to recommend such a special and impressive young man.

Sincerely,
Professor Merrill K. Macksforth

Letter Notice Out of Office for Vacation Leave

Dear Everyone,

I will be out of the office starting 15 Oct 2010 and will not return until
5 Nov 2009.

For document processing concerns please contact Guada Lajara (555-7880)and for office concerns please contact Jam Mayo (555-2233)

For any other concerns, please contact Arthur Tibbit or you can contact our Helpdesk at local 10.

I will respond to your messages when I return. Please kindly tag confidential
messages as such.

Thank you

Regards,
Siobhan

Leave Letter Due to Storm and Flood Damage to House

Dear Ma'am Lovitz,

I am writing to you with utmost urgency to request for an employee leave effective November 16, 2010. Due to the floods that have affected our homes. I must take a week off work to personally supervise the repairs and cleaning of our house. Our home was badly damaged during the storm, and we were not spared any personal effects, money or items of value. So our family must come together and do all these repairs ourselves.

I hope you understand our situation. I will be returning to work the following Monday.

Sincerely,
Rose

Sample Sales Letter Offering New Products on Retail

Approach regular store clientele with this sample sales letter offering them your latest products.

Hello Mrs. Bosworth,

Good day to you!

I'd like to share with you our special product offerings for the month of October. We have the following items available on retail at our North Bay branches:

Our Leather series
• Peacock Clutch
• Pearl Moss Handbag
• Faux Crocodile skin Tote

The line is exclusively design by fashion maverick Marciano Sal for the House of Eve bag collection.

Please do share his news with your friends and family. The leather series is perfect for those who want to something elegant and unique in their wardrobe.

For more information, please call or email me:
Rochester Kerns
1-800-990-755-583
rkerns@info.com

Thank you very much

Truly yours,
Rochester

Letter to Conference Attendees with Travel Reminders

Hello Everyone,

For our itinerary for the 3 day conference in Miami. Please do note the following:

1) The October 12 gala is a black tie affair. Men are requested to be in suit, the ladies in cocktail dress.

2) Food to be served during our stay will be white and red meats for main courses. Please e-mail me if you require a specific diet- if you are lactose intolerant or diabetic or a strict vegetarian. We will arrange your preferred cuisine for you.

3) For the Eco-Palisades tour, please wear comfortable clothes. It's very humid in Miami right now.

See you all at the airport!

Regards,
Bess

Holiday Message to Customer

Let your clients and top consumers know that they are on the list to thank for this very important holiday- the Christmas season.

Dear Vanessa,

It’s that time of year again. Fudge fills your refrigerator. Wrapping paper stands in the corner. Your teeth are permanently coated with cider and peppermint. They are all a welcome relief from the routine.

Here at Sava VitaNutrients Inc, you’re on our list of favorite people. This past year, we’ve enjoyed giving you the best of our products and we hope that our exceptional customer service and product quality have met your expectations.

Best wishes this holiday season from us at Sava VitaNutrients Inc. Makers of Quality Organic ButterMilk and Soya Juices.

Truly yours,
Sally SaltWhiffs

Letter Seeking Renewal of Contract Before Expiry Date

Your business contract with a client is about to expire, why not send him a sample letter seeking the renewal of your agreement.

Dear Client,

I would like to remind you that our Memorandum of Agreement signed last year between Subhra Super Services and Avalon Transport Inc will expire on November 1, 2009.

You have contributed a great deal to our company's success, and I hope in some way we have added to yours. Would you consider the possibility of a new arrangement for the year 2010? I look forward to continuing the relationship we have established by renewing our contracts before the year ends.

Thank you for the business you have given Subhra Super Services. We truly enjoy working with Avalon Transport as much as we have over the years.

Truly yours,
Subhra
CEO

Sample Letter to Students to Settle Tuition and Other Fees

Sample Letter to students reminding them to fulfill financial obligations to the university, and that late payments will deny them any release of certificates and grades.

Dear Student,

Please fulfill your remaining balance of $520 as of July 2010, tuition and other payments are to be made at the University's billing services department. I am not authorized to release your requested documents until you have acquired the proper clearance from the University Billing Office.

Registered students are responsible for keeping their accounts up to date and making payments on time.

Thank you very much

Truly yours,
Miss Bel
Records and Registry Department

Sample Maternity Leave Letter Using Available Number of Remaining Sick Leaves

This sample maternity leave letter expresses the request of the employee to use her available sick days as part of her paid maternity leave.

Dear Supervisor,

I am requesting a maternity leave to commence approximately June 1 to June 30, 2010.

I would like to use my remaining number of available sick leaves (5 days) for that portion of the maternity leave that my doctor considers me disabled.

Please advised me the soonest as I am scheduled to undergo a C section anytime next week.

Hoping for your consideration.

Sincerely,
Darla Pines

More sample Maternity Leave letters here

Letter to Help Establish Business in a Foreign Country

A letter offering help to a business colleague on starting a business venture in anothe region of the world.

Dear Brandon,

I have just received a news from our branch office in Manila informing me of your intent to open an International Call Center in the Philippines. As I’m sure you realize, culture shock can be a problem for those employees transferring from the states. If there’s anything I or my staff can do personally to make the move into the Philippines easier for you, please don't hesitate to call me.

I am very familiar with doing business in Southeast Asia and my contacts in the region would prove invaluable at this time.

Please let me know when you arrive.

Best regards,
Teddy Roberts

Letter to Build Business Relationship with Client

Dear Shawn,

Thank you for inviting me to attend the Tuesday's meeting to answer questions from your managers. Learning of AgriVet's corporate mission was interesting and informative. With the keen approach your company has taken the last quarter and your constant commitment to quality and value, AgriVet will certainly continue be one of the leaders in the industry. As a media strategist, to work with such a pioneering company is professionally very rewarding for me.

Now it is my intent to do everything possible to help Agrivet reach its long-term goals. As mentioned at the meeting, one way I can help is to arrange an overall assessment of your operations by our researchers and planners, and I’m proceeding with plans to do just that. I am meeting with our core team at North Bay to identify the key parameters in improving your facilities and protocols on a cost-efficient basis.

Please let me know when I can be of further help to you. I plan to continue to work closely with you and your managers on this project.

Sincerely,
Doug Pinetsky

Letter Announcing Reschedule of Event due to Hurricane

Dear Guests,

Our apologies.

We regret to announce that due to the threat of Hurricane Dilbert, the product launch of Supreme Oats will be postponed. We will issue an advisory in the next few days and reschedule the event.

Thank you for your understanding.

Sincerely,
Gregory Church

Letter Announcing Non-Work Day

Dear Clients,

The government has declared Monday, May 1, 2010 a regular holiday in observance of Labor Day.

Our company will follow this declaration and will be closed for business.

Office hours will resume the next day, Tuesday, May 2, 2010, from 9:00 am to 5:00pm.

For customer inquiries please email support@company.com.

Happy Weekend!

Best regards,
Marketing Manager

Farewell Letter to Co-Workers after Lay Off

A sample letter extending help to co-workers who recently gotten laid-off or fired from the job.

Dear Co-Workers,

I am sorry to hear about what happened at Work Inc. To everyone who lost their jobs today and those who remain vigilant, yet terrified of their fate. I could only imagine the chorus of pounding hearts as memos are handed down, faces torn between bewilderment, shock and dismay. The recession has indeed rocked us all hard.

When I was working for Work Inc, the people at the marketing department were always top-notched, hardworking and optimistic. I have learned the ropes of the industry well from these fine colleagues that I'm so sad to hear of them let go.

Should anyone of you, my dear friends need any help with references or job leads. I am extending my help, though my field is now in the service industry. It is still an opportunity worth looking into. Please give me a call 555.066.689 or email me chause@carewservices.com

The fall of Work Inc. may signal an end of an era, still it could possibly mean a new chapter, a new beginning in our lives.

Your friend,
Chausten Friggslove

Letter Asking Client to Pay Up

Hello Mr. Abernathy,

How are you? Are you back in Dunsville?

I would like to ask if it would be possible to receive the payment for the print project anytime soon?

My Account Details are as follows:
Savers Bank
Account Number: 555-675-555-555

Please let me know any updates. I'm very much open to other projects you may have.

Hope you are well.

Cheers,
Vivi

Letter to Friend: The Secret's Out

A letter to your bestfriend about a secret revelation

Dear Dave,

The news is out. Everyone knows. Lest we be dodging bullets. I’ll be on vacation for about 3 days. I’ll be back and ready to rock in a couple of weeks.

See you in Mexico!

Regards,
Paul

A Thank You Letter and Invitation with Reminders to Guests Attending

A sample event letter with strict reminders to guests of what to wear and what not to bring to the party.

To All Members,

On behalf of everyone involved in "The Charity Benefit for the Homeless", we wish to express our sincerest thanks to the members of the Party league, the local press, officers of Norfolk and the eager public who joined us in the successful 20th Charity Marathon.

To the rest who will come and taste the best in Norfolk cuisine hosted by the Mayor's Charity Gala Night, we give the following reminder:

• The event is strictly Black Tie
• No Pets allowed
• No minors
• Guests must invite a dinner date

For further inquiries, please feel free to call at 355-26571. Please RSVP.

Thank you very much

Regards,
Milton Sturges
Event Planner

Announcement Letter Currently Undergoing Maintenance

A letter you can post on flyers outside the store in line with emergency repairs or unfortunate circumstances in the establishments.

Dear Valued Customer and Patrons,

Please be informed that our stores The Sauerkraut Deli and Yo Jimbos Coffeeshop are currently undergoing maintenance. Business will resume in a few hours.

For refunds on certain purchases, please call our hotline 1-800-1992

Thank you for your understanding.

Regards,
Management

Recruitment Letter Seeking Interns

A sample job offer letter for interns

Dear Trainees,

Our new Principal is a financial trading firm looking for new members.

If you have 20 free hours in a week, basic computer experience in MS Excel and Spreadsheets and a knack for phone sales. This is your chance to commence internship for a Fortune 500 company. If you are interested in our offer, contact us by e-mail financerecruits@gmail.com) and we will send you all the required information.

Kindest regards,
Recruitment Firm

Letter Asking Favor to Answer Survey Form

A letter asking friend to fill out a survey form regarding a project

Hello Susie,

I am in the final stages of completing the line up for our fall fashion preview which we will go to press on Monday.

I would like to ask a small favor, if you could take a look at the collection and afterwards, fill out a short survey I have prepared about the collection. You know how much your opinion matters to me, I really value what you have to say.

The survey will be available sometime tonight. I will send you an email with instructions. I just need the survey back by 5pm tomorrow.

Let me know if you can, your feedback would be much much appreciated. Please keep all missives and files confidential. The launch is next week at the Tent.

Regards,
Betsy

Sample Letter of Intent

A generic Sample Letter of Intent for a variety of purposes. Please feel free to customize the letter accordingly with your needs. May it be a Letter of Intent for an Application to a job or scholarship. Or a Letter of Intent for a Bidding or Contract, hope you find this useful as a letter template.


Dear Sir,

This is to formally express my intent to file for [Insert Intention or Purpose] on [Date].

This is in line with your prior announcement on [Subject/Topic for Intent]

I would like to state the following reasons as part of my application:
• Reason 1
• Intention 2
• Purpose 3

Furthermore, I would like the opportunity to discuss this matter in person. I can be reached at 355-20081 or via email applicant@info.com

I am looking forward to hearing from you soon.

Thank you very much

Sincerely,
Tennessee Moore